A meeting ofSunninghill & Ascot Parish Councilwill be held at the Ascot Day Centre,Bagshot Road, Sunninghill,Ascoton Tuesday 14 May at 6.30pm, at which your attendance is requested.
TO: Members: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison, D Hilton, S Jones, C Lester, S Humphrey, A Nehra, J Naylor, L Roberts, A Sharpe, B Story, M Turton.
TO: Other Members of the Borough Council for information.
Elizabeth Yates, Clerk to the Council
Please note that the Annual Council will be preceded by a presentation of the Neighbourhood Plan.
ANNUAL COUNCIL AGENDA
1 TO NOTE APOLOGIES FOR ABSENCE
2 DECLARATIONS OF INTEREST
To receive any Declarations of Interest in accordance with the adopted Code of Conduct.
To approve the Minutes of the Council Meeting held on 26 March.
4 APPOINTMENT OF CHAIRMAN OF THE COUNCIL
To elect the Chairman of the Council and receive the Chairman’s declaration of acceptance of office.
5 APPOINTMENT OF COMMITTEE(S) CHAIRMAN & VICE- CHAIRMAN
To elect the Chairman and Vice Chairman of the Parish Council’s committees: the Planning Committee, the Leisure and Cultural Committee and the Finance and Personnel Committees.
To receive the appointees declaration of acceptance of office.
6 APPOINTMENT OF COMMITTEE MEMBERS
To appoint members to the Parish Council Committees.
7 APPROVAL OF STANDING ORDERS, FINANCIAL REGULATIONS AND RISK REVIEW FOR THE YEAR 2012/2013
To approve amendments to the Standing Orders and Financial Regulations and to consider the Parish Council’s Risk Review Procedure.
8 APPROVAL OF MEETINGS SCHEDULE
To approve the schedule of meetings for 2013/14.
9 FORMAL ANNOUNCEMENTS
To receive any announcements which the Chairman considers should be made at this meeting.
10 PUBLIC ADJOURNMENT
The meeting will be adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council
about matters of local concern.
11 PRESENTATION OF COMMITTEE MINUTES
Planning Committee of 9 and 30 April presented by Councillor B Hilton
Leisure & Cultural Committee of 23 April presented by Councillor R Ellison
a) Financial Statements for the Year ended 31 March 2013.
Council is asked to consider the Financial Statements and, if thought fit, approve them for signature by the Chairman and the Clerk.
b) Financial Reports
Approval is sought for Month 13 (March 2013).
13 ITEMS RAISED AND ACTIONED WITH THE BOROUGH
The Clerk will report on matters raised.
14 ANY OTHER BUSINESS
Any item which is relevant but requires no decision.
Clerk to the Council
7 May 2013