Annual Council Agenda – Tuesday 14th May 2013

A meeting ofSunninghill & Ascot Parish Councilwill be held at the Ascot Day Centre,Bagshot Road, Sunninghill,Ascoton Tuesday 14 May at 6.30pm, at which your attendance is requested.

 

TO: Members: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison, D Hilton, S Jones, C Lester, S Humphrey, A Nehra, J Naylor, L Roberts, A Sharpe, B Story, M Turton.

TO:         Other Members of the Borough Council for information.

                  Outside Bodies

 Elizabeth Yates, Clerk to the Council

 Please note that the Annual Council will be preceded by a presentation of the Neighbourhood Plan.

 ANNUAL COUNCIL AGENDA

 1 TO NOTE APOLOGIES FOR ABSENCE

 2  DECLARATIONS OF INTEREST

To receive any Declarations of Interest in accordance with the adopted Code of Conduct.

 3  MINUTES

To approve the Minutes of the Council Meeting held on 26 March.

 4 APPOINTMENT OF CHAIRMAN OF THE COUNCIL

To elect the Chairman of the Council and receive the Chairman’s declaration of acceptance of office.

 5  APPOINTMENT OF COMMITTEE(S) CHAIRMAN & VICE- CHAIRMAN

To elect the Chairman and Vice Chairman of the Parish Council’s committees: the Planning Committee, the Leisure and Cultural Committee and the Finance and Personnel Committees.

To receive the appointees declaration of acceptance of office.

 6  APPOINTMENT OF COMMITTEE MEMBERS

To appoint members to the Parish Council Committees.

 7  APPROVAL OF STANDING ORDERS, FINANCIAL REGULATIONS AND RISK REVIEW FOR THE YEAR 2012/2013

To approve amendments to the Standing Orders and Financial Regulations and to consider the Parish Council’s Risk Review Procedure.

 8  APPROVAL OF MEETINGS SCHEDULE

To approve the schedule of meetings for 2013/14.

 9  FORMAL ANNOUNCEMENTS

To receive any announcements which the Chairman considers should be made at this meeting.

 10  PUBLIC ADJOURNMENT

The meeting will be adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council

about matters of local concern.

 11  PRESENTATION OF COMMITTEE MINUTES

Planning Committee of  9 and 30 April presented by Councillor B Hilton 

Leisure & Cultural Committee of 23 April presented by Councillor R Ellison

 12  FINANCE:

a) Financial Statements for the Year ended 31 March 2013.

Council is asked to consider the Financial Statements and, if thought fit, approve them for signature by the Chairman and the Clerk.

   b) Financial Reports

Approval is sought for Month 13 (March 2013).

 

13  ITEMS RAISED AND ACTIONED WITH THE BOROUGH

The Clerk will report on matters raised.

 

14  ANY OTHER BUSINESS

Any item which is relevant but requires no decision.

 

 

Elizabeth Yates
Clerk to the Council

 7 May 2013