Council Agenda – Tuesday 30th October 2012

 

A meeting of Sunninghill & Ascot Parish Council will be held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday 30 October 2012 at 7.00pm, at which your attendance is requested.

 

To Members: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison, D Hilton, S Jones, C Lester, S Humphrey, A Nehra, L Roberts, A Sharpe, B Story, M Turton.

 

To: Other Members of the Borough Council for information and Outside Bodies

 

                                             AGENDA

 

1 TO NOTE APOLOGIES FOR ABSENCE

 

2  DECLARATIONS OF INTEREST
To receive any Declarations of Interest in accordance with the adopted Code of Conduct.

 

3  MINUTES
To approve the Minutes of the Council Meeting held on 18 September 2012.

 

4  FORMAL ANNOUNCEMENTS
To receive any announcements which the Chairman considers should be made at this meeting.

 

5  PUBLIC ADJOURNMENT
The meeting will be adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council about matters of local concern.

 

6  PRESENTATION OF COMMITTEE MINUTES
Planning Committee of 2 and 23 October presented by Councillors B Hilton and C Lester.    
Leisure & Cultural Committee of 9 October presented by Councillor R Ellison.
Finance and Personnel Committee of 9 October presented by Councillor J Yong.
Victorian Street Fayre Committee of 3 October presented by Councillor B Hilton.

 

7  FINANCIAL REPORTS (Months 5 and 6) AND DRAFT BUDGET FOR 2013/14
To report on the accounts for August and September 2012 and to consider recommendations from the Leisure Committee for possible projects for inclusion in next year’s budget.

 

8.  DEVOLUTION OF SERVICES
To consider the Borough’s draft legal delegation agreement as to planning functions and the devolution of contributions made under Section 106 of the Town and Country Planning Act,1990.

 

9.  CHARITABLE DONATIONS
To consider an application from the Windsor and District Chamber of Commerce for a contribution toward Christmas Lights in Ascot.

 

10.  THE VICTORIAN STREET FAYRE
To confirm arrangements for the Street Fayre and Parish Councillors’ involvement.

 

11.  ITEMS RAISED AND ACTIONED WITH THE BOROUGH
The Clerk will report on matters raised with the Borough.

 

12. ANY OTHER BUSINESS
Any item which is relevant but requires no decision.

 

Elizabeth Yates, Clerk to the Council, 23 October 2012
Please note that a co-option meeting will follow the conclusion of the Council meeting.

 

Council Agenda – Tuesday 18th September 2012

A meeting of Sunninghill & Ascot Parish Council will be held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday 18 September 2012 at 7.00pm, at which your attendance is requested.

To Members: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison,
D Hilton, S Jones, C Lester, S Humphrey, A Nehra, L Roberts, A Sharpe, B Story, M Turton.

To: Other Members of the Borough Council for information and Outside Bodies

                                  AGENDA

1 TO NOTE APOLOGIES FOR ABSENCE

2  DECLARATIONS OF INTEREST
To receive any Declarations of Interest in accordance with the adopted Code of Conduct.

3  MINUTES
To approve the Minutes of the Annual Council Meeting held on 7 August 2012.

4  FORMAL ANNOUNCEMENTS
To receive any announcements which the Chairman considers should be made at this meeting.

5  PUBLIC ADJOURNMENT
The meeting will be adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council about matters of local concern.

6  PRESENTATION OF COMMITTEE MINUTES
Planning Committee of 21 August and 11 September presented by Councillor B Hilton.    
Leisure & Cultural Committee of 4 September presented by Councillor R Ellison.
Victorian Street Fayre Committee of 22 August presented by Councillor B Hilton.

7  FINANCIAL REPORTS – Months 4
The Clerk will report on the accounts for July 2012.

8.  THE CO-OPTION OF A PARISH COUNCILLOR
The Clerk will update the committee following the resignation of Councillor D Whittall.

9.  ALLENS FIELD AND SECTION 106 FUNDING
The Chairman will report on the management of Allens Field and the impact on the Parish Council.

10. THE GROUNDSMAN’S STORAGE UNIT
The Chairman will report on options.

11.  THE SKATE AREA AT VICTORY FIELD
To approve the Leisure Committee recommendation for the improvement of the skate area at Victory Field. 

12.  ITEMS RAISED AND ACTIONED WITH THE BOROUGH
The Clerk will report on matters raised with the Borough.

13. ANY OTHER BUSINESS
Any item which is relevant but requires no decision.

Elizabeth YatesClerk to the Council – 11 September 2012           

           

Council Agenda – Tuesday 7th August 2012

A meeting of Sunninghill & Ascot Parish Council will be held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday 7 August 2012 at 7.00pm, at which your attendance is requested.

To Members: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison,
D Hilton, S Jones, C Lester, S Humphrey, A Nehra, L Roberts, A Sharpe, B Story, M Turton, D Whittall.

To: Other Members of the Borough Council for information and Outside Bodies

                                       AGENDA

1 TO NOTE APOLOGIES FOR ABSENCE

2  DECLARATIONS OF INTEREST
To receive any Declarations of Interest in accordance with the adopted Code of Conduct.

3  MINUTES
To approve the Minutes of the Annual Council Meeting held on 26 June 2012.

4  FORMAL ANNOUNCEMENTS
To receive any announcements which the Chairman considers should be made at this meeting.

5  PUBLIC ADJOURNMENT
The meeting will be adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council about matters of local concern.

6  PRESENTATION OF COMMITTEE MINUTES
Planning Committee of 10 and 31 July presented by Councillors B Hilton and C Lester  
Leisure & Cultural Committee of 17 July presented by Councillor R Ellison
Victorian Street Fayre Committee of 23 July presented by Councillor B Hilton

7  FINANCIAL REPORTS – Months 2 and 3
The Clerk will report on the accounts for May and June 2012.

8.  THE LOCALISM ACT 2011 AND THE CODE OF CONDUCT
To approve the Borough’s Model Code of Conduct.

9. THE DEVOLUTION OF SERVICES
To consider further proposals from the Borough regarding car parking, libraries and dog fouling enforcement.

10.  THE LOCAL BUDGET CONSULTATION
To consider the area based schemes.

11.  ITEMS RAISED AND ACTIONED WITH THE BOROUGH
The Clerk will report on matters raised with the Borough.

12. ANY OTHER BUSINESS
Any item which is relevant but requires no decision.

Elizabeth YatesClerk to the Council

31 July 2012     

           

Council Agenda – Tuesday 26th June 2012

The Courtyard (Ascot Racecourse)
High Street, Ascot, Berkshire SL5 7JF
Tel: 01344 630141  Fax: 01344 630139
Email: sunninghill.ascot.parish.council@rbwm.gov.uk
Website: www.sunninghillandascotparishcouncil.org
             
A meeting of Sunninghill & Ascot Parish Council will be held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday, 26 June 2012 at 7.00pm, at which your attendance is requested.

To Members: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison, D Hilton, S Jones, C Lester, S Humphrey, A Nehra, L Roberts, A Sharpe, B Story, M Turton, D Whittall.

To:  Other Members of the Borough Council for information. 
         Outside Bodies.

Elizabeth Yates, Clerk to the Council

                                                                                               AGENDA
1 TO NOTE APOLOGIES FOR ABSCENCE

2  DECLARATIONS OF INTEREST
To receive any Declarations of Interest in accordance with the adopted Code of Conduct.
   
3  MINUTES
To approve the Minutes of the Annual Council Meeting held on 15 May 2012.

4  FORMAL ANNOUNCEMENTS
To receive any announcements which the Chairman considers should be made at this meeting.
     
5  PUBLIC ADJOURNMENT
The meeting will be adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council
about matters of local concern.

6  PRESENTATION OF COMMITTEE MINUTES
Planning Committee of 29 May and 18 June presented by Councillor B Hilton 
Leisure & Cultural Committee of 12 June presented by Councillor R Ellison
Victorian Street Fayre Committee of 11 June presented by Councillor B Hilton

7  FINANCIAL REPORTS – Month 1
The Clerk will report on the accounts for April 2012.

8  THE VICTORY FIELD PAVILION
To consider the draft plans for the re-building of the Pavilion and associated works, to be circulated in advance.

9  SECTION 106 PROJECTS
To consider and approve the submission of Section 106 projects for inclusion within the Royal Borough’s List of Projects.
The Chairman of the Leisure Committee will also report on the current Section 106 proposal for the Blythewood Nature Reserve.

10 CHARITABLE DONATIONS
To consider and approve the submission of Section 106 projects for inclusion within the Royal Borough’s List of Projects.  The Chairman of the Leisure Committee will also report on the current Section 106 proposal for the Blythewood Nature Reserve.

11 ITEMS RAISED AND ACTIONED WITH THE BOROUGH
The Clerk will report on matters raised with the Borough.

 12 ANY OTHER BUSINESS
Any item which is relevant but requires no decision.

Elizabeth Yates
Clerk to the Council

18 June 2012  

 

Council Agenda – Tuesday 27th March 2012

SUNNINGHILL & ASCOT PARISH COUNCIL
The Courtyard (Ascot Racecourse)
High Street
ASCOT
Berkshire SL5 7JF

Tel: 01344 630141 Fax: 01344 630139 email:sunninghill.ascot.parish.council@rbwm.gov.uk

A meeting of Sunninghill & Ascot Parish Council will be held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday 27 March 2012 at 7pm, at which your attendance is requested.

TO: Members: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison, D Hilton, S Humphrey, S Jones, C Lester, A Nehra, L Roberts, A Sharpe, B Story, M Turton, D Whittall.

TO:         Other Members of the Borough Council for information.
                  Outside Bodies

AGENDA

 1.  TO NOTE APOLOGIES FOR ABSENCE

 2.  DECLARATIONS OF INTEREST
To receive any Declarations of Interest in accordance with the adopted Code of Conduct.

3.  MINUTES
To approve the Minutes of the Council Meeting held on 27 March 2012.

4.  FORMAL ANNOUNCEMENTS
To receive any announcements which the Chairman considers should be made at this meeting.

5.  PUBLIC ADJOURNMENT
The meeting will be adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council about matters of local concern.

6.  PRESENTATION OF COMMITTEE MINUTES
Planning Committee, 28 February and 20 March, by Councillor Barbara Hilton.
Leisure Committee, 13 March, by Councillor Robert Ellison.
Diamond Jubilee Sub-Committee, 13 March, by Councillor Robert Ellison.
Victorian StreetFayre Committee, 19 March, by Councillor Barbara Hilton.

7.  FINANCE REPORT FOR FEBRUARY 2012 AND END OF YEAR AUDIT
To consider the report on the accounts for Month 11.

8.  SECTION 106
To consider Parish council projects to be considered for Section 106 funding.

9.  PARISH COUNCIL ANNUAL ASSEMBLY
To consider guest speakers for the Annual Assembly, to be held on 1 May 2012.

10.  ITEMS RAISED AND ACTIONED
The Clerk will report on any matters raised with RBWM – to include dog fouling and street cleaning devolution.

11.  VICTORIAN STREET FAYRE
To review charities for the event.

12.  ANY OTHER BUSINESS
Any item which is relevant but requires no decision.

Elizabeth Yates
20th March 2012

 

 

 

 

Planning Agenda – Tuesday 28th February 2012

  SUNNINGHILL & ASCOT PARISH COUNCIL
The Courtyard (Ascot Racecourse)
High Street
ASCOT
Berkshire SL5 7JF
Tel: 01344 630141 Fax: 01344 630139 email:sunninghill.ascot.parish.council@rbwm.gov.uk

_______________________________________________________________________________________________________________

AGENDA

 A meeting of the Planning Committee will be held at the Ascot Day Centre,Bagshot Road, Sunninghill on

Tuesday 28 February 2012 commencing at 7.00pm at which your attendance is requested.

 TOMembers – Councillors B Hilton (Chairman), C Lester (Vice-Chairman), P Deason, M Duffield, R Ellison, D Hilton, S Jones,
B Story, D Whittall, J Yong

 TO:  Other Members of the Parish Council for information.

 Elizabeth Yates, Clerk to the Council

Members are asked to visit or acquaint themselves with properties/sites/applications within their area where Planning Applications are received, as this will assist in keeping meetings well focused and within a timeframe.

 1.  TO NOTE APOLOGIES FOR ABSENCE

 2.  MINUTES

To approve the minutes of the meeting held on 14 February 2012.

 3.   DECLARATIONS OF INTEREST

To receive any Declarations of Interest in accordance with the adopted Code of Conduct.

 4.   PLANNING APPLICATIONS

To consider a schedule of Planning Applications, a copy of which is below at Appendix A.

 5.   PLANNING APPEALS

To review Appendix B

 6.  TREE PRESERVATION ORDERS

To review Appendix C.

 7.  APPROVALS AND REFUSALS

To review Appendix D.

 8.  DISCHARGE OF CONDITIONS AND NON MATERIAL AMENDMENTS

To review Appendix E.

 9. ANY OTHER BUSINESS

 

Appendix A
NEW APPLICATIONS                                                                                                                                      PLANNING COMMITTEE
                                                                                                                                                                                         28 FEBRUARY 2012 
                                                                                                                                                                                        AGENDA ITEM 4                                                                                                                                                                                                               

Application No.
Location and Description
   
12/00350 (Full) Tanglewood, 39A Llanvair Drive, SL5 9LWRear conservatoryRecommendation:
12/00372 (Full) Windsor Forest Farm, Hodge Lane, Winkfield, SL4 2BHReplacement dwelling. Renewal of planning permission 09/01203Recommendation:
12/00390 (Full) Byways, Friary Road, Ascot, SL5 9HDConstruction of two detached dwellings with garages and access from Friary Road and Monks Walk following demolition of existing dwellingRecommendation:
   
12/00412 (Full) 22-24 Cromwell Road, AscotErection of four semi-detached replacement dwellings with associated off road parking, access and landscaping following demolition of existing buildingsRecommendation:
12/00415 (Works to Trees Covered by TPO) Sunnycroft, Larch Avenue, Ascot, SL5 0APGroup 1 fell one Ash, an Oak and a Cheery tree.  Group 2, fell various species including one Ash, a Turkey Oak, a Cherry, a Holly and Lawson Cyprus treeRecommendation:
12/00384(Cert of Lawfulness of Proposed Development) 39 Cavendish Meads Ascot SL5 9TBCertificate of lawfulness to determine whether a proposed single storey front extension is lawfulNo Decision Required:
12/00436 (Cert of Lawfulness of Proposed Development)  South Cottage, Titness Park, London Road, Sunninghill, SL5 0PSCertificate of Lawfulness to determine whether a proposed detached garage and hard standing, garage conversion into habitable accommodation, insertion of window to rear of garage, insertion of roof dormers to facilitate a loft conversion incorporating a first floor side extension are lawfulRecommendation:
12/00448 (Full) 2 Kinross Avenue, Ascot, SL5 9EPSingle storey front extension with pitched roof continuing over existing front flat roofRecommendation:
12/00469 (Full) 8 Jones Corner, Ascot, SL5 8QTTwo storey side extensionRecommendation:
12/00478 (Full) Haining Brockenhurst Road Ascot SL5 9HBSingle storey rear orangeryRecommendation:
 Agenda Item 5 – Appendix B

PLANNING APPEALS

No matters were received.

 Agenda Item 6 – Appendix C

TREE PRESERVATION ORDERS

TPO 030 of 2011 – The Links,Ascot,SL5 7TN

TPO 034 of 2011 re Fircroft, 13 Woodlands Ride,Ascot,SL5 9HP

TPO 035 of 2011 – Old Huntman’s House,Kennel Avenue,Ascot,SL5 7NZ

 

Agenda Item 7 – Appendix D

APPROVALS AND REFUSALS     

 Week ending 10 February

 Application Number: 11/03554

Type: Full

Proposal: Two storey side extension and bay window to rear elevation

Location: 52 Geffers RideAscotSL5 7JZ

Decision: Application Permitted

Parish Council Recommendation: No Objections

 

Application No.: 12/00014

Type: Advertisement

Proposal: Consent to display one non illuminated directional sign, one internally illuminated pole sign, one

non illuminated fascia sign, two internally illuminated wall signs and one internally illuminated

fascia sign

Location: Guy Salmon Landrover Ascot/Guy Salmon Jaguar Ascot 17 London Road Ascot SL5 7EN

Decision: Partial Refusal/Partial Approval

Parish Council Recommendation: No Objections

 

Application Number: 12/00046

Type: Non-material Amendment

Proposal: Non material amendment to planning permission 11/00164 to allow the addition of an air

conditioning unit

Location:Skogs Lunden St Marys RoadAscot

Decision: Refuse

 

Week ending 17 February

 

Application No.: 11/03388

Type: Works To Trees Covered by TPO

Proposal: Fell one Lime tree and one Sycamore tree

Location: 2 Lodge CloseAscotSL5 7FT

Decision: Refuse

Parish Recommendation: Objections

 Application No.: 11/03432

Type: Full

Proposal: Construction of a detached dwelling with attached garage, following demolition of existing.

Location:Cedar Lodge Bagshot RoadAscotSL5 9JL

Decision: Application Permitted

Parish Recommendation: No Objections

 Application No.: 11/03454

Type: Full

Proposal: Formation of a pond and stream

Location:Fort Belvedere London RoadSunninghill Ascot SL5 7SD

Decision: Application Permitted

Parish Recommendation: Noted for information

 Application Number: 11/03545

Type: Full

Proposal: Part single/part two storey rear and single storey side extensions

Location:50 Lower Village RoadAscotSL5 7AU

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00065

Type: Full

Proposal: Two storey side extension

Location: 8 Jones CornerAscotSL5 8QT

Decision: Application Withdrawn

Parish Recommendation: No Objections

 

Application Number: 12/00077

Type: Works To Trees Covered by TPO

Proposal: Fell one Scots Pine

Location:7 Whynstones RoadAscotSL5 9HW

Decision: Refuse

Parish Recommendation: Referred to the Borough’s Tree Officer

 

Application Number: 12/00112

Type: Works To Trees Covered by TPO

Proposal: No. 5, Sweet Chestnut – reduce crown on south west side by up to a maximum of 2m. No. 8,

Sweet chestnut – reduce crown onnorth westside ie. that which overhangs the neighbouring

property, by up to 1m. Pruning must not go closer than 1m from the fence line. No. 11, Sweet

chestnut – remove any crossing/rubbing branches. No. 14. (Most south western tree in Group

14) – reduce crown profile by up to a maximum of 2m (this relates to the over extended

branches in the lower half of the crown). No. 15 (Group 15) – crown clean (remove deadwood,

snags, broken branches and crossing/rubbing branches).

Location: Windrush HancocksMount AscotSL5 9PQ

Decision: Application Permitted

Parish Recommendation: Referred to the Borough’s Tree Officer

 

Application Number: 12/00237

Type: Cert of Lawfulness of Proposed Dev

Proposal: Certificate of Lawfulness to determine whether a proposed rear access ramp and internal

alteration and garage conversion are lawful

Location: 53 Cavendish Meads Ascot SL5 9TB

Decision: Application Permitted

Parish Comment: Concerns

 

Week ending 24 February

 

Application Number: 11/03164

Type: Full

Proposal: Demolish bungalow and two storey building containing three dwellings, and erect four detached

4 bed houses with garages, access drives and associated works

Location: The Bothy and Land Adjacent to the Bothy and Woodaway Coattge

Decision: Application Permitted

Parish Recommendation: Objections

 

Application Number: 11/03293

Type: Full

Proposal: Demolition of existing B1 offices and redevelopment of land for 23 dwellings, together with

associated access, landscaping and new off site footpath along coronation road.

Location: Hurstleigh Coronation Road Ascot

Decision: Application Permitted

Parish Recommendation: Strong Objections

 

Application Number: 11/03481

Type: Full

Proposal: Proposed third floor extensions over northern part of building to provide a further 20 guest

bedrooms plus associated additional parking. Renewal of planning application 09/00053.

Location:Berystede Hotel Bagshot RoadAscotSL5 9JH

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00067

Type: Full

Proposal: Erection of pitched roofs over the existing front dormer and single storey front extension with

associated works

Location:4 Ruston WayAscotSL5 8TG

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00082

Type: Advertisement

Proposal: Consent to display 1 x internally illuminated fascia sign and 1 x internally illuminated projecting

sign

Location: J W Ellison33 High StreetAscotSL5 7HG

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00089

Type: Full

Proposal: Installation of 2 no satellite dishes to rear and 2 no air conditioning units with associated timber

screening

Location: J W Ellison33 High StreetAscotSL5 7HG

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00144

Type: Full

Proposal: Single storey rear extension

Location:Green Dell St Marys RoadAscotSL5 9AX

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00291

Type: Discharge of Condition

Proposal: Details required by condition 8 (planting scheme to Southern boundary) of planning permission

11/01470 Construction of two detached dwellings, with a new detached triple garage and

extension to existing garage, with additional access and entrance gates, following demolition of

existing buildings.

Location: Topples Cottage AndUdimore Burleigh RoadAscot

Decision: Approve Discharge of Condition

 

 

Application Number: 12/00384

Type: Cert of Lawfulness of Proposed Dev

Proposal: Certificate of lawfulness to determine whether a proposed single storey front extension is lawful

Location: 39 Cavendish MeadsAscotSL5 9TB

Decision: Permitted Development

 

 

Appendix E  Agenda Item 8 – DISCHARGE OF CONDITIONS AND NON MATERIAL AMENDMENTS

 

12/00379 Delfryn Devenish Road Sunningdale Ascot SL5 9PF

Details required by condition 2 (materials) 3 (sustainability) 4 (aging population) 6

(construction management) and 9 (replacement tree planting) of planning permission

11/03223 for the construction of a detached house following demolition of existing

bungalow

 

24 February  Elizabeth Yates