Minutes of Council Meeting – Tuesday 26th June 2012

Minutes of a meeting of Sunninghill & Ascot Parish Council held at the Ascot Day Centre,Bagshot Road, Sunninghill,Ascoton Tuesday, 26 June 2012 at 7.00pm.

 

Members Present: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison, C Lester, S Humphrey, B Story.

 In attendance:Elizabeth Yates, Clerk to the Council.                                                                    

5008  TO NOTE APOLOGIES FOR ABSENCE:
Councillors Robert Ellison, David Hilton, Shirley Jones,Allison Sharpeand Michelle Turton.

5009  DECLARATIONS OF INTEREST

The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct.  None were given.

5010  MINUTES

The Minutes of the Annual Council Meeting, held on 15 May 2012, were approved as a correct record and signed as such.

5011 FORMAL ANNOUNCEMENTS

The Chairman informed the committee of the Charters Community Day on Saturday 14 July and asked for the Councillors assistance on the day.

5012  PUBLIC ADJOURNMENT

The meeting was not adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council

about matters of local concern, as no members of the public were present.

 

5013  PRESENTATION OF COMMITTEE MINUTES

The minutes from the Planning Committee of 29 May and 18 June were presented by Councillor B Hilton. 

The minutes of the Leisure & Cultural Committee of 12 June were presented by the Chairman.

The minutes of the Victorian Street Fayre Committee of 11 June were presented by Councillor B Hilton.

 

5014  FINANCIAL REPORTS – Month 1

The Clerk gave a report on the accounts for April 2012. No significant matters were arising.

 

5015  THE VICTORY FIELD PAVILION

The draft plans for the re-building of the Pavilion and associated works were circulated in advance.  The Chairman gave background information as to the reasoning behind the proposed re-building of the Pavilion and a general discussion followed as to the potential usage and Pavilion design.  It was agreed that a separate Council meeting would be held to discuss this matter further as it was of such significance to the Parish Council.  The Clerk was asked to arrange this with the Chairman of the Leisure Committee.

 

5016  SECTION 106 PROJECTS

The submission of Section 106 projects for inclusion within the Royal Borough’s List of Projects were considered.  It was agreed that the re-building of the Pavilion at Victory Field, the extension of the skate park at Victory Field and a pelican crossing into Victory Field be added to the existing list of projects, as well as landscaping enhancements to the round-a-bout at the entrance to Sunninghill and the refurbishment of the Public Conveniences in Sunninghill High Street.  The need for a public swimming pool withinAscotand the Sunnings was also identified for inclusion, as were improvements to the cemetery at St Michael’s Church.  It was agreed that the paths within the cemetery be taken off the list as this project had been implemented and that the improvements to Ascot High Street be re-considered within the light of the evolving Neighbourhood Plan. 

The Clerk was asked to submit the documentation to the Borough.

 

The Clerk also informed the committee about a current Section 106 submission for the enhancement of the play equipment and landscaping at the Blythewood Nature Reserve.

 

5017  CHARITABLE DONATIONS

Requests for charitable donations were considered.   In accordance with the Local Government Act 1972 (Section 137) it was agreed that £500 be given to the Ascot Volunteer Bureau and that £250 be given to the Berkshire County Blind Society.  

 

5018  ITEMS RAISED AND ACTIONED WITH THE BOROUGH

The Clerk informed the committee that preparations were in hand for the Olympic Torch relay through Ascot High Street on Tuesday 10 July and that the Borough’s Tree Officer had inspected the trees alongside Victory Field, as requested by the Leisure Committee.

The Chairman asked the Clerk to liaise with Ascot Racecourse regarding flags, and with the Borough regarding road closure notices, for the Olympic Torch relay, and to write to the Racecourse to say how well presented the High Street was during Royal Ascot week.

 

5019 OTHER BUSINESS

The Clerk informed the committee of a public meeting to be held atHeatherwoodHospitalon 10 July and a related Consultation Paper.  She was asked to circulate the link to this to Parish Councillors.

Councillor Barbara Story reported back on her attendance at the Borough’s Rural Forum.  Rural crime, such as the theft of tractors, was on the increase and any suspicious incidents should be reported to the Rural Crime Prevention Officer within Thames Valley Police.

The Chairman asked if there was any further information as to what was happening to the former Honda Site inSouth Ascot. 

No member present was aware of this information.

 

 There being no further business, the Chairman closed the meeting at 7.55pm.

 

———————————————-

Councillor Jeffrey Yong, Chairman  

 

Council Minutes – Tuesday 27th March 2012

SUNNINGHILL & ASCOT PARISH COUNCIL
The Courtyard (Ascot Racecourse)
High Street
ASCOT
Berkshire SL5 7JF

Tel: 01344 630141 Fax: 01344 630139 email:sunninghill.ascot.parish.council@rbwm.gov.uk

 Minutes of a meeting of Sunninghill & Ascot Parish Council held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday 27 March 2012 at 7pm.

Members Present: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), R Ellison, S Humphrey, S Jones, C Lester, A Sharpe, B Story,
M Turton, D Whittall

In attendance:Elizabeth Yates, Clerk to the Council

3549  TO NOTE APOLOGIES FOR ABSENCE
Councillors Peter Deason, Margaret Duffield, David Hilton, Ajay Nehra,

3550  DECLARATIONS OF INTEREST
The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct.  None were given.

3551  MINUTES
The Minutes of the Council Meeting, held on 21 February 2012, were approved as a correct record and signed as such.

3552  FORMAL ANNOUNCEMENTS
No formal announcements were made.

3553  PUBLIC ADJOURNMENT
The meeting was not adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council about matters of local concern, as no members of the public were present.

3554  PRESENTATION OF COMMITTEE MINUTES
The Planning Committee minutes of 28 February and 20 March were presented by Councillor Barbara Hilton.  She informed the committee about revisions announced that morning to the National Planning Policy Framework.  CouncillorAllison Sharpeasked about the number of dwellings included within the application for Beechcroft Close and the total number of houses permitted if the proposed ‘SANG’ was to be approved.  The Beechcroft Close development was to incorporate 15 houses and 22 flats and the ‘SANG’ would accommodate an additional 400 dwellings within the area.

The Diamond Jubilee Sub-Committee minutes of 28 February were presented by Councillor Robert Ellison, who updated the committee on the findings of the Borough’s Safety Advisory Group regarding the risk assessment and procedures required for the event.

The Leisure Committee minutes of 13 March were presented by Councillor Robert Ellison who informed the committee that the new benches had been installed at Victory Field, the hanging baskets approved and that the replacement bus shelters were due to be installed in April.  The committee discussed the forthcoming passage of the Olympic Torch through Ascot High Street and agreed to arrange a Parish Council presence. The Clerk was asked to investigate the cost of  Union Jack flags for the children due to attend.

The Victorian Street Fayre Committee minutes of 20 March were presented by Councillor Barbara Hilton.

3555  FINANCE REPORT FOR FEBRUARY 2012 AND END OF YEAR AUDIT
The report on the accounts for Month 11 were discussed and no significant matters were arising.  The Chairman asked that the budget for trees be reviewed in next year’s budget as the summer drought as forecasted may necessitate more emergency works than allowed for in the budget.

The Clerk informed the committee that the end of year internal audit was to be carried out on 24 May 2012 and that the external audit would follow, as happened last financial year, which was concluded with no significant matters raised.

3556  SECTION 106
The committee considered projects for Section 106 funding.  Councillor Barbara Story advised the committee on the procedure involved in identifying projects and associated funding.  It was agreed that the Clerk distribute the service area headings under which projects could be submitted and that all Councillors inform her and Councillor Story of projects they would like to see included under these headings; for further consideration at the next Council meeting. 

3557  PARISH COUNCIL ANNUAL ASSEMBLY
The Clerk informed the committee that the two Co-Head teachers fromChartersSchoolhad agreed to address the Annual Assembly, to be held on 1 May 2012.  Councillor Daniel Whittall suggested that Dan Harris, the Youth Worker forSouth Ascotand St. Michael’s Church, be invited to speak.  The Borough Councillors, Police, Fuel Allotment Trust and parochial charities would also be invited to give a short report on their activities and the Churches asked to announce the Assembly at their services.

3558  ITEMS RAISED AND ACTIONED
The Clerk reported on meetings with the Borough regarding dog fouling enforcement and street cleaning devolution.

These matters were to be considered in detail by the Finance and Personnel Committee at the next meeting, to be held on 2 April.

The Clerk further informed the meeting that the Parish Tour for young people, to be held at Victory Field, had been provisionally booked for the third week of the Summer School holiday and that the Parish Council’s requests for additional grit bins had been approved.

3559  VICTORIAN STREET FAYRE
It was agreed that the two Charities for nomination from this year’s event would be the Sebastian Action Group and the Ascot Day Centre.  Both charities were based within the Parish and contributed voluntary assistance for the event.  The Victorian Street Fayre Committee was asked to draft criteria for support from future Street Fayre’s, from which Parish charities could apply.

3560  OTHER BUSINESS
The Chairman informed the committee of a party at ‘Jagz’ on Wednesday 25 April to ‘SaveHeatherwoodHospital’

Councillor Alison Sharpe asked the Clerk to contact the Borough regarding the planting of a replacement tree on Fox Covert Close, Sunninghill.

There being no further business, the meeting closed at 8.00pm.

—————————————–

Councillor Jeffrey Yong, Chairman

 

 

Planning Minutes – Tuesday 28th February 2012

  SUNNINGHILL & ASCOT PARISH COUNCIL
The Courtyard (Ascot Racecourse)
High Street
ASCOT
Berkshire SL5 7JF
Tel: 01344 630141 Fax: 01344 630139 email:sunninghill.ascot.parish.council@rbwm.gov.uk

_______________________________________________________________________________________________________________

 Minutes of a meeting of the Planning Committee held at the Ascot Day Centre,Bagshot Road, Sunninghill on
Tuesday 28 February 2012 commencing at 7.00pm. 

Members Present: Councillors B Hilton (Chairman), C Lester (Vice-Chairman), R Ellison, B Story, J Yong

 In attendance:Elizabeth Yates, Clerk to the Council, and Peter Standley (SPAE)

 

3521  TO NOTE APOLOGIES FOR ABSENCE

Councillors Peter Deason, Margaret Duffield, David Hilton and Daniel Whittall.

 

3522  MINUTES

The minutes of the meeting held on 14 February 2012 were approved as a correct record and signed as such.

 

3523  DECLARATIONS OF INTEREST

The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct.  None were given.

 

3524  PLANNING APPLICATIONS

 

                                                                                                                                                                               

Application No.
Location and Description
   
12/00350 (Full) Tanglewood, 39A Llanvair Drive, SL5 9LW

Rear conservatory

Recommendation: No Objections.

12/00372 (Full) Windsor Forest Farm, Hodge Lane, Winkfield, SL4 2BH

Replacement dwelling. Renewal of planning permission 09/01203

Recommendation: No Objections.

12/00390 (Full) Byways, Friary Road, Ascot, SL5 9HD

Construction of two detached dwellings with garages and access from Friary Road and Monks Walk following demolition of existing dwelling

Recommendation: No Objections.

12/00412 (Full) 22-24 Cromwell Road, Ascot

Erection of four semi-detached replacement dwellings with associated off road parking, access and landscaping following demolition of existing buildings

Recommendation: No Objections.  However, the committee requested that if the Borough were minded to approve the application, the submission of a demolition and construction statement be made a condition.

12/00415 (Works to Trees Covered by TPO) Sunnycroft, Larch Avenue, Ascot, SL5 0AP

Group 1 fell one Ash, an Oak and a Cheery tree.  Group 2, fell various species including one Ash, a Turkey Oak, a Cherry, a Holly and Lawson Cyprus tree

Recommendation: Objections, the committee requested that such significant tree works only be undertaken if sound arboriculture reasons were given.

12/00384

(Cert of Lawfulness of Proposed Development)

39 Cavendish Meads Ascot SL5 9TB

Certificate of lawfulness to determine whether a proposed single storey front extension is lawful

No Decision Required.

12/00436 (Cert of Lawfulness of Proposed Development)

 

South Cottage, Titness Park, London Road, Sunninghill, SL5 0PS

Certificate of Lawfulness to determine whether a proposed detached garage and hard standing, garage conversion into habitable accommodation, insertion of window to rear of garage, insertion of roof dormers to facilitate a loft conversion incorporating a first floor side extension are lawful

No Decision Required although the committee considered that full planning permission should be sought for the range of works being proposed.  The committee further requested that the Borough ensure that whatever was considered permissible complied with green belt requirements and that a single family occupancy condition was imposed.

12/00448 (Full) 2 Kinross Avenue, Ascot, SL5 9EP

Single storey front extension with pitched roof continuing over existing front flat roof

Recommendation: No Objections.

12/00469 (Full) 8 Jones Corner, Ascot, SL5 8QT

Two storey side extension

Recommendation: No Objections, as long as the Borough’s Tree Officer was satisfied.

12/00478 (Full) Haining Brockenhurst Road Ascot SL5 9HB

Single storey rear orangery

Recommendation: No Objections.

 

3525  PLANNING APPEALS

No matters were received.

 

3526  TREE PRESERVATION ORDERS

TPO 030 of 2011 – The Links,Ascot,SL5 7TN

TPO 034 of 2011 re Fircroft, 13 Woodlands Ride,Ascot,SL5 9HP

TPO 035 of 2011 – Old Huntman’s House,Kennel Avenue,Ascot,SL5 7NZ

 

3527  APPROVALS AND REFUSALS         

 

Week ending 10 February

 

Application Number: 11/03554

Type: Full

Proposal: Two storey side extension and bay window to rear elevation

Location: 52 Geffers RideAscotSL5 7JZ

Decision: Application Permitted

Parish Council Recommendation: No Objections

 

Application No.: 12/00014

Type: Advertisement

Proposal: Consent to display one non illuminated directional sign, one internally illuminated pole sign, one

non illuminated fascia sign, two internally illuminated wall signs and one internally illuminated

fascia sign

Location: Guy Salmon Landrover Ascot/Guy Salmon Jaguar Ascot 17 London Road Ascot SL5 7EN

Decision: Partial Refusal/Partial Approval

Parish Council Recommendation: No Objections

 

Application Number: 12/00046

Type: Non-material Amendment

Proposal: Non material amendment to planning permission 11/00164 to allow the addition of an air

conditioning unit

Location:Skogs Lunden St Marys RoadAscot

Decision: Refuse

 

Week ending 17 February

 

Application No.: 11/03388

Type: Works To Trees Covered by TPO

Proposal: Fell one Lime tree and one Sycamore tree

Location: 2 Lodge CloseAscotSL5 7FT

Decision: Refuse

Parish Recommendation: Objections

 

Application No.: 11/03432

Type: Full

Proposal: Construction of a detached dwelling with attached garage, following demolition of existing.

Location:Cedar Lodge Bagshot RoadAscotSL5 9JL

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application No.: 11/03454

Type: Full

Proposal: Formation of a pond and stream

Location:Fort Belvedere London RoadSunninghill Ascot SL5 7SD

Decision: Application Permitted

Parish Recommendation: Noted for information

 

Application Number: 11/03545

Type: Full

Proposal: Part single/part two storey rear and single storey side extensions

Location:50 Lower Village RoadAscotSL5 7AU

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00065

Type: Full

Proposal: Two storey side extension

Location: 8 Jones CornerAscotSL5 8QT

Decision: Application Withdrawn

Parish Recommendation: No Objections

 

Application Number: 12/00077

Type: Works To Trees Covered by TPO

Proposal: Fell one Scots Pine

Location:7 Whynstones RoadAscotSL5 9HW

Decision: Refuse

Parish Recommendation: Referred to the Borough’s Tree Officer

 

Application Number: 12/00112

Type: Works To Trees Covered by TPO

Proposal: No. 5, Sweet Chestnut – reduce crown on south west side by up to a maximum of 2m. No. 8,

Sweet chestnut – reduce crown onnorth westside ie. that which overhangs the neighbouring

property, by up to 1m. Pruning must not go closer than 1m from the fence line. No. 11, Sweet

chestnut – remove any crossing/rubbing branches. No. 14. (Most south western tree in Group

14) – reduce crown profile by up to a maximum of 2m (this relates to the over extended

branches in the lower half of the crown). No. 15 (Group 15) – crown clean (remove deadwood,

snags, broken branches and crossing/rubbing branches).

Location: Windrush HancocksMount AscotSL5 9PQ

Decision: Application Permitted

Parish Recommendation: Referred to the Borough’s Tree Officer

 

Application Number: 12/00237

Type: Cert of Lawfulness of Proposed Dev

Proposal: Certificate of Lawfulness to determine whether a proposed rear access ramp and internal

alteration and garage conversion are lawful

Location: 53 Cavendish Meads Ascot SL5 9TB

Decision: Application Permitted

Parish Comment: Concerns

 

Week ending 24 February

 

Application Number: 11/03164

Type: Full

Proposal: Demolish bungalow and two storey building containing three dwellings, and erect four detached

4 bed houses with garages, access drives and associated works

Location: The Bothy and Land Adjacent to the Bothy and Woodaway Coattge

Decision: Application Permitted

Parish Recommendation: Objections

 

Application Number: 11/03293

Type: Full

Proposal: Demolition of existing B1 offices and redevelopment of land for 23 dwellings, together with

associated access, landscaping and new off site footpath along coronation road.

Location: Hurstleigh Coronation Road Ascot

Decision: Application Permitted

Parish Recommendation: Strong Objections

 

Application Number: 11/03481

Type: Full

Proposal: Proposed third floor extensions over northern part of building to provide a further 20 guest

bedrooms plus associated additional parking. Renewal of planning application 09/00053.

Location:Berystede Hotel Bagshot RoadAscotSL5 9JH

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00067

Type: Full

Proposal: Erection of pitched roofs over the existing front dormer and single storey front extension with

associated works

Location:4 Ruston WayAscotSL5 8TG

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00082

Type: Advertisement

Proposal: Consent to display 1 x internally illuminated fascia sign and 1 x internally illuminated projecting

sign

Location: J W Ellison33 High StreetAscotSL5 7HG

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00089

Type: Full

Proposal: Installation of 2 no satellite dishes to rear and 2 no air conditioning units with associated timber

screening

Location: J W Ellison33 High StreetAscotSL5 7HG

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00144

Type: Full

Proposal: Single storey rear extension

Location:Green Dell St Marys RoadAscotSL5 9AX

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 12/00291

Type: Discharge of Condition

Proposal: Details required by condition 8 (planting scheme to Southern boundary) of planning permission

11/01470 Construction of two detached dwellings, with a new detached triple garage and

extension to existing garage, with additional access and entrance gates, following demolition of

existing buildings.

Location: Topples Cottage AndUdimore Burleigh RoadAscot

Decision: Approve Discharge of Condition

 

 

Application Number: 12/00384

Type: Cert of Lawfulness of Proposed Dev

Proposal: Certificate of lawfulness to determine whether a proposed single storey front extension is lawful

Location: 39 Cavendish MeadsAscotSL5 9TB

Decision: Permitted Development

 

 

3528  DISCHARGE OF CONDITIONS AND NON MATERIAL AMENDMENTS

 

12/00379 Delfryn Devenish Road Sunningdale Ascot SL5 9PF

Details required by condition 2 (materials) 3 (sustainability) 4 (aging population) 6

(construction management) and 9 (replacement tree planting) of planning permission

11/03223 for the construction of a detached house following demolition of existing

bungalow

 

3529  OTHER BUSINESS

The Chairman reminded the committee members of an additional meeting to be held on 6 March regarding the Neighbourhood Plan and delegation of powers to Local Councils.

The Clerk informed the committee of a temporary road closure order forUpper Village Road, Sunninghill, from midnight until 22.00 hours on Sunday 11 March.

 

There being no further business, the Chairman closed the meeting at 7.45pm.

 

 

——————————————-

Councillor Barbara Hilton, Chairman

                                            

 

Council Minutes – Tuesday 21st February 2012

SUNNINGHILL & ASCOT PARISH COUNCIL
The Courtyard (Ascot Racecourse)
High Street
ASCOT
Berkshire SL5 7JF
Tel: 01344 630141 Fax: 01344 630139 email:sunninghill.ascot.parish.council@rbwm.gov.uk

Minutes of a meeting of Sunninghill & Ascot Parish Council held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday 21 February 2012 at 7pm.

Members Present: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, D Hilton,  S Humphrey, C Lester, L Roberts, A Sharpe, B Story, M Turton, D Whittall

In attendance:Elizabeth Yates, Clerk to the Council

3509  TO NOTE APOLOGIES FOR ABSENCE

Councillors Peter Deason, Robert Ellison, Shirley Jones and Ajay Nehra.

3510  DECLARATIONS OF INTEREST
The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct. None were given.

 3511  MINUTES
The Minutes of the Council Meeting held on 10 January 2012 were approved as a correct record and signed as such.

3512  FORMAL ANNOUNCEMENTS
No formal announcements were made by the Chairman.

3513  PUBLIC ADJOURNMENT
The meeting was not adjourned for a maximum of 15 minutes to allow members of the public to address the Council about matters of local concern as no members of the public were present. 

3514  PRESENTATION OF COMMITTEE MINUTES
The Planning Committee minutes of  24 January and 14 February were presented by Councillor Barbara Hilton.

The Leisure Committee minutes of 31 January were presented by CouncillorAllison Sharpe.  

3515  FINANCE REPORT FOR JANUARY 2012
The reports on the accounts for Month 10 were considered.  The Clerk informed the committee that election expenses for the non-contested Parish Council elections in May 2011 had been incurred and that emergency tree works at Victory Field had been arranged.  CouncillorChristine Lesterasked when the budget and approach to hanging baskets was to be approved and the Clerk replied that the matter was to be discussed in detail at the next Leisure Committee, to be held on 13 March. 

No significant matters of concern were raised regarding the accounts.

3516 THE NEIGHBOURHOOD PLAN AND LOCAL PLAN CONSULTATION
Councillor Barbara Hilton provided and update on the working of the Neighbourhood Plan Steering Group.  She read out the main tenants of the draft Vision Statement that was to form the basis of the second stage of the consultation process with Parishioners; who were to be sent a questionnaire on this by the end of March.  She informed the meeting that an additional Council meeting had been arranged for 6 March so that the Neighbourhood Plan Steering Group could present the draft Vision Statement to the Parish Council for their consideration and endorsement.

Councillor David Hilton informed the committee that he had attended a meeting of the Steering Group on 20 February to explain the Borough’s Local Plan Consultation and how this aligned with the Neighbourhood Plan.  He urged individual Parish Councillors to respond to the Borough’s Consultation.

CouncillorAllison Sharpeinformed the committee that she and a number of other Parish Councillors had attended a previous Steering Group meeting where the draft Vision Statement had been discussed. She requested that the Parish Council ensured it had an active involvement with the Neighbour Planning process.

3517 FIRE BRIGADE TRUST
Councillor David Hilton gave an update on the purpose of the Fire Brigade Trust and his role within it as Treasurer and Secretary. He informed the committee that a vacancy for the Parish Council’s representative Trustee on the Fire Brigade Trust had arisen and that he was seeking nomination for this position.  The Parish Council unanimously approved his nomination. 

3518  THE PARISH LOGO
The amended logo was approved and Councillor Michelle Turton agreed to design the Council’s stationery accordingly.

3519  ITEMS RAISED AND ACTIONED
The Clerk reported on matters raised with the Borough (RBWM).  A meeting with the Head of Streetcare and the Parish Council’s Chairman and Vice-Chairman had been arranged for 27 February to consider the schedule of works contained within the Borough’s contract; the Tree Department had been involved regarding the emergency tree works at Victory Field and had suggested an approach to tree management and the potential for the delegation of planning decisions to the Parish Council had been discussed with the Leader of the Council.  The Borough’s Head of Planning had been invited by the Clerk to the additional Council meeting on 6 March to discuss this further and the potential delegation of some S106 powers to Local Councils.

The Clerk reported on additional requests for grit bins from residents and was asked to find out the criteria used by the Borough for determining such provision. 

3520  OTHER BUSINESS
Councillor Barbara Story informed the committee about the Parish Conference which had been held on 20 February, during which the Localism Bill, a successful Community Orchard in Bisham Parish and the concept of a Local Leader for the Olympic Games and the route of the Olympic Torch were discussed. 

She went on the provide an update from the latest Cordes Hall Management Committee meeting, where the role of the Church, the use of the Hall by community groups and the Quince Players and the possibility of improving the layout of the Hall were discussed.

There being no further business, the meeting closed at 7.50pm.

——————————————

Councillor Jeffrey Yong, Chairman

Council Minutes – Tuesday 10 January 2012

Minutes of a meeting of Sunninghill & Ascot Parish Council held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday 10 January 2012 at 7pm.

Members present: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison, D Hilton, S Jones, C Lester, A Nehra, L Roberts, B Story, M Turton.

In attendance: Elizabeth Yates, Clerk to the Council

3469  TO NOTE APOLOGIES FOR ABSENCE
Councillors Spike Humphrey, Allison Sharpe and Daniel Whittall.

3470  DECLARATIONS OF INTEREST
The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct.
None were received.

3471  MINUTES
The Minutes of the Council Meeting, held on 6 December 2011, were approved as a correct record and signed as such.

3472  FORMAL ANNOUNCEMENTS
The Chairman made no formal announcements.

3473  PUBLIC ADJOURNMENT
The meeting was not adjourned for a maximum of 15 minutes to allow members of the public, if present, to address the Council about matters of local concern, as no members of the public were present.

3474  PRESENTATION OF COMMITTEE MINUTES
The minutes of the Planning Committee held on 3 January were presented by Councillor Barbara Hilton.

3475  FINANCE REPORT FOR NOVEMBER 2011
The report on the accounts for Month 8 were considered and no significant matters raised.

It was approved that the Bank of Ireland Number 2 Account (Blythewood Maintenance) be closed and the remaining balance transferred to the Lloyds TSB Blythewood Maintenance Account.

3476  THE PRECEPT FOR 2012/13
It was resolved that the precept for the financial year 2012/13 be set at £149 565, as approved by the Council meeting of 6 December 2011.

3477  THE PARISH LOGO
The possible revision of the Parish Logo was considered, based upon a proposed design which had been previously circulated to all Parish Councillors.  The Chairman thanked Councillor Luke Roberts for his assistance in obtaining the suggested logo and the Clerk explained that the marketing sub-committee had suggested that the logo be modernised as part of the Parish Council’s desire to increase its profile.   After discussion as to the font type, design and layout of the proposed logo, it was agreed that the new logo be approved in principle, subject to modification of the ‘horse’ image.

3478  THE DIAMOND JUBILEE
The transfer of £5 000 from the general reserve for the preparations for the Diamond Jubilee was approved.  Councillor Robert Ellison informed the meeting about ideas that had been suggested by the Diamond Jubilee Working Group.  These ranged from a picnic at South Ascot Recreation Ground, to a joint event with Ascot Locomotive Society and Ascot United, to the lighting of a Beacon at Victory Field.  Taking into account the practicalities, costs involved and limitations as to the use of the Racecourse car parks preceding the Royal Meeting, it was agreed that the Beacon at Victory Field be explored further.  The Clerk was asked to find out if this would clash with the planned event at Sunningdale Parish Council and to enquire if the local Scouts would like to be involved.

It was further agreed that the Parish Council would purchase a commemorative mug for all primary school children within the Parish and Councillor Ellison was asked to pursue this further.

3479  THE PARISH PLAN
The development of a five year Parish Plan was considered and it was agreed that such a plan should be linked to and informed by the proposed Neighbourhood Plan and Community Plans that may follow.  Therefore work on devising a Parish Plan would be put on hold until the Neighbourhood Plan had been drafted.

3480  ITEMS RAISED AND ACTIONED
The Clerk reported on the replacement planting of four trees by the Borough at Vernon Drive, the Cemetery at St Michael’s Church and South Ascot Recreation Ground.  She also informed the meeting that the Borough’s Waste Management Team had asked to discuss contract management arrangements with the Parish Council. It was agreed that the Clerk and Members of the Finance and Personnel Committee would consider this further.  The Chairman asked Councillors Ajay Nehra and Robert Ellison to provide the Clerk with details of local waste contractors to inform this discussion.

3481  OTHER BUSINESS
The Clerk informed the meeting of progress with the Charity Commission regarding Victory Field, who have given provisional approval for the proposed scheme, subject to further documentation.  This would transfer the Title of the Land to the Parish Council in its role as Trustees of Victory Field.

Councillor Luke Roberts offered his resignation from the Parish Planning Committee due to work obligations, which was accepted.  He would continue to serve on the Leisure and Cultural Committee.

Councillor Barbara Story informed the committee about her first meeting as a Parish Council representative Trustee of the Cordes Hall Management Committee and explained the proposed changes discussed.  She was asked to convey on behalf of the Parish Council the need to respect the use of the Cordes Hall for community functions, and that any change of use did not jeopardise the income stream of the Cordes Hall.

Councillor David Hilton informed the committee that due to the resignation of a Trustee, that the Parish Council needed to re- appoint the Parish Council representative Trustee on the Ascot Fire Brigade Trust.  He asked that this be put as an item on the next Council meeting agenda and informed the committee that he would be seeking nomination from the Parish Council as its representative Trustee.  He also asked the committee’s opinion as to a Borough proposal for a 12 metre loading bay in front of the Tesco’s store on Ascot High Street.  The committee expressed concern that this would set a precedent that could add to congestion and requested that the original planning application’s obligations be adhered to.

Councillor Peter Deason asked the committee’s opinion on the need to remove the tree at the entrance to the car park at  Bowden Road in Sunninghill, so that the proposed changes to parking could be carried out.  Subject to the tree being replaced, no objections were raised.

Councillor Barbara Hilton informed the committee that the local Rotary Club would like to plant an acre of trees within the Parish to commemorate the Diamond Jubilee.  It was agreed that this be put an agenda item at the next Leisure Committee.

There being no further business, the meeting closed at 8.20pm.

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Councillor Jeffrey Yong, Chairman