Minutes of a meeting of the Leisure & Cultural Committee held on Tuesday 9 October 2012, commencing at 6.30pm, at St Michael’s Church Cemetery, Church Lane, Sunninghill.

Members Present: Councillors R Ellison (Chairman), B Hilton, S Humphrey, A Nehra, A Sharpe, J Yong.

In attendance: Elizabeth Yates, Clerk to the Council

5105  TO NOTE APOLOGIES FOR ABSENCE
Councillors Christine Lester and Michelle Turton.

5106  DECLARATIONS OF INTEREST
The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct. None were given.

5107  MINUTES
The Minutes of the previous meeting, held on 4 September, were approved as a correct record and signed as such.

5108  GROUNDSMAN’S REPORT AND SITES UPDATE
The Groundsman’s and sites report was discussed and the need to add fertiliser to the football pitches noted, as was the re-painting of the play equipment.  The Clerk was asked to obtain costs for the purchase of a grass collector and cylinder mower to enhance the grounds maintenance operation. 

5109  THE CEMETERY
The establishment of a ‘garden of remembrance’ within the cemetery, the removal of trees and the grave digging arrangements were discussed.  The committee meeting had been preceded by a site visit to the cemetery, where an area for the establishment of a garden in front of the shelter was suggested.  The Clerk was asked to contact local Garden Centres for sponsorship and assistance.  The need to draft a contract for the Funeral Directors, containing a specification regarding grave digging standards, was suggested, as was the possibility of bringing the arrangements under the control of the Parish Council.  The Clerk was asked to pursue this and to obtain costs for the re-levelling and re-seeding of existing graves. The quote received for the next phase of the tree works was in excess of the budget allocated.  The Clerk was asked to obtain a second quote and to contact local contractors for assistance in the supply of machinery.

5110  THE SKATE AREA AT VICTORY FIELD
The Clerk informed the committee that a user group had been set up and that additional Section 106 funding might be available to finance the proposed extension of the skate area at Victory Field.

5111  THE GROUNDSMAN’S STORAGE UNIT AND VICTORY FIELD DEVELOPMENT
The Clerk informed the committee that no further news had been obtained from the Parish Council lawyer’s regarding the completion of the outstanding legalities.  Furthermore she was still awaiting a response from the Ascot Business Park regarding storage facilities.  It was agreed that the next Leisure Committee meeting be dedicated solely to considering the development of Victory Field and that all Parish Councillors be requested to attend (subject to there being no Borough Council meeting on that date).

5112  THE BUDGET 2013/14
Capital projects for inclusion in next year’s budget were discussed.  The skate area extension and the re-building of the Pavilion at Victory Field, the enhancement of Tom Green’s Field, a teen scene shelter, the garden of remembrance at the cemetery, the refurbishment of the public conveniences on Sunninghill High Street and match funding for traffic calming measures along Sunninghill Road were suggested, for further consideration by full Council.

5113  OTHER BUSINESS
Further consideration was given to the proposed Summer Party at Victory Field (minute 4993).  It was suggested that such an event be arranged for a Sunday afternoon/ evening and that it could involve music, refreshments, a beer tent and children’s entertainment. 23  June  was proposed as a suitable date, as it was the nearest Sunday to Midsummer’s Day, pitch maintenance works should have been completed by then and the schools were still in term time.  It was suggested that a working group be set up to arrange the event, after the Street Fayre was over, subject to Council approval. 

 

There being no further business, the Chairman closed the meeting at 8.00pm.

 

 
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Councillor Robert Ellison, Chairman