Minutes of a meeting of Sunninghill & Ascot Parish Council held at the Ascot Day Centre,Bagshot Road, Sunninghill,Ascoton Tuesday, 26 June 2012 at 7.00pm.
Members Present: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison, C Lester, S Humphrey, B Story.
In attendance:Elizabeth Yates, Clerk to the Council.
5008 TO NOTE APOLOGIES FOR ABSENCE:
Councillors Robert Ellison, David Hilton, Shirley Jones,Allison Sharpeand Michelle Turton.
5009 DECLARATIONS OF INTEREST
The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct. None were given.
5010 MINUTES
The Minutes of the Annual Council Meeting, held on 15 May 2012, were approved as a correct record and signed as such.
5011 FORMAL ANNOUNCEMENTS
The Chairman informed the committee of the Charters Community Day on Saturday 14 July and asked for the Councillors assistance on the day.
5012 PUBLIC ADJOURNMENT
The meeting was not adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council
about matters of local concern, as no members of the public were present.
5013 PRESENTATION OF COMMITTEE MINUTES
The minutes from the Planning Committee of 29 May and 18 June were presented by Councillor B Hilton.
The minutes of the Leisure & Cultural Committee of 12 June were presented by the Chairman.
The minutes of the Victorian Street Fayre Committee of 11 June were presented by Councillor B Hilton.
5014 FINANCIAL REPORTS – Month 1
The Clerk gave a report on the accounts for April 2012. No significant matters were arising.
5015 THE VICTORY FIELD PAVILION
The draft plans for the re-building of the Pavilion and associated works were circulated in advance. The Chairman gave background information as to the reasoning behind the proposed re-building of the Pavilion and a general discussion followed as to the potential usage and Pavilion design. It was agreed that a separate Council meeting would be held to discuss this matter further as it was of such significance to the Parish Council. The Clerk was asked to arrange this with the Chairman of the Leisure Committee.
5016 SECTION 106 PROJECTS
The submission of Section 106 projects for inclusion within the Royal Borough’s List of Projects were considered. It was agreed that the re-building of the Pavilion at Victory Field, the extension of the skate park at Victory Field and a pelican crossing into Victory Field be added to the existing list of projects, as well as landscaping enhancements to the round-a-bout at the entrance to Sunninghill and the refurbishment of the Public Conveniences in Sunninghill High Street. The need for a public swimming pool withinAscotand the Sunnings was also identified for inclusion, as were improvements to the cemetery at St Michael’s Church. It was agreed that the paths within the cemetery be taken off the list as this project had been implemented and that the improvements to Ascot High Street be re-considered within the light of the evolving Neighbourhood Plan.
The Clerk was asked to submit the documentation to the Borough.
The Clerk also informed the committee about a current Section 106 submission for the enhancement of the play equipment and landscaping at the Blythewood Nature Reserve.
5017 CHARITABLE DONATIONS
Requests for charitable donations were considered. In accordance with the Local Government Act 1972 (Section 137) it was agreed that £500 be given to the Ascot Volunteer Bureau and that £250 be given to the Berkshire County Blind Society.
5018 ITEMS RAISED AND ACTIONED WITH THE BOROUGH
The Clerk informed the committee that preparations were in hand for the Olympic Torch relay through Ascot High Street on Tuesday 10 July and that the Borough’s Tree Officer had inspected the trees alongside Victory Field, as requested by the Leisure Committee.
The Chairman asked the Clerk to liaise with Ascot Racecourse regarding flags, and with the Borough regarding road closure notices, for the Olympic Torch relay, and to write to the Racecourse to say how well presented the High Street was during Royal Ascot week.
5019 OTHER BUSINESS
The Clerk informed the committee of a public meeting to be held atHeatherwoodHospitalon 10 July and a related Consultation Paper. She was asked to circulate the link to this to Parish Councillors.
Councillor Barbara Story reported back on her attendance at the Borough’s Rural Forum. Rural crime, such as the theft of tractors, was on the increase and any suspicious incidents should be reported to the Rural Crime Prevention Officer within Thames Valley Police.
The Chairman asked if there was any further information as to what was happening to the former Honda Site inSouth Ascot.
No member present was aware of this information.
There being no further business, the Chairman closed the meeting at 7.55pm.
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Councillor Jeffrey Yong, Chairman