Minutes of a meeting of the Planning Committee held at the Ascot Day Centre, Bagshot Road, Sunninghill, on
Tuesday 19 March 2013 commencing at 7.00pm.

Members Present: Councillors B Hilton (Chairman), C Lester (Vice-Chairman), P Deason, M Duffield, D Hilton,
B Story, J Yong

In attendance:Elizabeth Yates, Clerk to the Council, Peter Standley (SPAE) and Lise Andreassen (Bio-Diversity Adviser)
5255  TO NOTE APOLOGIES FOR ABSENCE
Councillors Robert Ellison and James Naylor.

5256  MINUTES
The minutes of the meeting, held on 26 February 2013, were approved as a correct record and signed as such.

5257DECLARATIONS OF INTEREST
The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct.
CouncillorChristine Lester declared an interest in application 13/00516 and withdrew from the meeting whilst this application was being considered.

5258  PLANNING APPLICATIONS

 

Application No. Location and Description
13/00218 (Full) Pembroke Manor, Queens Hill Rise,Ascot,SL5 7DP

Detached double garage with two rear storerooms (retrospective)
Recommendation: Objection.  Concern was expressed regarding the adverse effect on the tree root protection zone.  The committee requested that a Borough Planning Officer and tree Officer, visit the site as a matter of urgency.

13/00253 (Full) Blacknest House Cottage,TitnessPark,London Road, Sunninghill,Ascot,SL5 0PS

Two storey side extension with front and rear dormers
Recommendation: No Objections, subject to Green Belt requirements being met.

13/00348 (Full)

 

Chesham House, Coronation Road, Ascot SL5 9LG
Construction of two detached dwellings and provision of a new access to Coronation

Road, following demolition of the existing dwelling

Recommendation: Objections regarding the bulk and scale of Plot 2.  If the Borough were minded to approve the application, the Committee requested that it be called in to the Development Control Panel.

13/00425 (Full) Blacknest Park, Whitmore Lane, Sunningdale, Ascot
Construction of one main dwelling, gate house accommodation, front entrance gates,

new driveway, boundary fencing and ancillary works
Recommendation: No Objections, provided that the Environment Agency were satisfied that the basement dwelling met the required standards.  The committee requested a more thorough badger survey prior to determination.

 

 

 
13/00439 (Advertisement) Guy Salmon, Landrover Ascot/ Guy Salmon Jaguar Ascot, 17 London Road, Ascot, SL5 7EN Consent to display one non-illuminated pole mounted sign
Recommendation: No Objections.
13/00457 (Full) 3 Elizabeth Gardens, Ascot, SL5 9BJ
Single storey, part first floor extension, front porch and canopy
Recommendation: No Objections.
13/00468 (Full) Woodcote, 3 Woodcote Place, Ascot, SL5 7JT
Demolition of existing single storey element. Construction of a new single storey rear extension
Recommendation: No Objections.
13/00478 (Full) Land at Whitefriars, Friary Road, Ascot

Construction of a detached house and detached double garage, including front entrance gate

Recommendation: Objections.  The committee considered the application to be contrary to paragraph 48 of the NPPF, due to ‘garden grabbing’ which resulted in a cramped development, with potential overlooking of Friary Cottage and Pine Hurst.

13/00489 (Full) 22-24 Cromwell Road, Ascot
Amendment to approval 12/01984 (Construction of one detached house with integral garage and a pair of semi-detached dwellings with associated off road parking, access and landscaping following demolition of existing dwellings) alterations to include changes to ground floor layouts, replacing the conservatories with orangery’s, and providing loft accommodation to Plots 2 and 3.
Recommendation: Objections on the grounds of parking space, due to the proposed loft accommodation introducing a fourth bedroom.
13/00493 (Full) 79 New Road, Ascot, SL5 8PZ
Detached outbuilding and associated works to front
Recommendation: No Objections.
13/00500 (Full) 55 Carroll Crescent, Ascot, SL5 9EJ

Single storey rear extension

Recommendation: No Objections.  Councillor David Hilton agreed to discuss particular aspects of the application with the Borough’s Planning Officers.

13/00508 (Full) Hunters Lodge and 1 and 2 Ascot Lodge, London Road, Ascot

Redevelopment to provide 9 houses following demolition of existing dwellings

Recommendation: Objection The committee wished to state it’s objections to the application on the grounds that it was damaging to the street scene, contrary to policy DG1 for plots 1 and 2, was in conflict with the Townscape Assessment, which described the area as being one of ‘villas in a woodland setting’ and would be harmful to neighbouring  amenity. Plots 5 and 9 were still considered to be too close to the boundary.  Ecological grounds for concern were also raised and the need for a bio-diversity survey for the site is considered necessary.  

13/00511(Full) 53 Hurstwood, Ascot, SL5 9SP
Erection of a detached garage and conversion of existing garage
Recommendation: No Objections.
13/00516 (Works to Trees Covered by TPO)
Grand Regency Heights Burleigh Road Ascot SL5 8FE
Reduce one Oak tree by 4-5m to clear roof on woodland adjacent 17 Geffers Ride
Recommendation: Referred to the Borough’s Tree Officer.

 

13/00523 (Full) 27 Woodlands Ride, Ascot, SL5 9HP

Two storey side extension. Single storey rear and side extensions. Front porch.

Recommendation: No Objections provided the application met the 1m rule.

13/00530 (Full) Halstead House, Upper Village Road, Ascot, SL5 7AG

Single storey rear extension and front porch.  Partial eastern 1.8m boundary garden wall

Recommendation: No Objections.

13/00552 (Full) 7 Queens Road, Ascot, SL5 9AF
Single storey rear extension to replace existing conservatory
Recommendation: No Objections.
13/00589 (Works to trees covered by TPO) 17 Holmes Close, Ascot, SL5 9TJ

Fell 1 x beech tree.  Fell 14 x conifers.  Fell 1 x pine.  Reduce height of 1 x redwood by 12m, crown clean and shape.  Remove laurel hedge.

Recommendation: Objections due to the loss of TPO trees.  The committee requested that the advice of the Borough’s Tree Officer is sought prior to determination.

   
13/00594 (Full) Bellocchio House, 5 Regents Walk, Ascot, SL5 9JQ

Construction of a replacement dwelling

Recommendation: No Objections.

13/00607 (Works to trees covered by TPO) 3 Spinney Close, Ascot, SL5 7FS

Works to 13 Spruce, Beech, Pine Oak and Birch trees (T1-T13) including the felling of 4 Spruce (T1-T13)  1  Oak (T10) 1 Pine (T11) and 2 Birch trees (T12-13)

Recommendation: Objections due to the loss of TPO trees.  The committee requested that a bat survey be carried out prior to determination and that replacement trees be planted as a condition, should the Borough be minded to approve any aspect of the application.

13/00611 (Full) 3 Kingswick Drive, Ascot, SL5 7BQ

Single storey rear extension

Recommendation: No Objections.

13/00644 (Full) Orchard House, Buckhurst Road, Ascot, SL5 7RS

Alterations and additions to include formation of a first floor and a two storey side/front extension

Recommendation: No Objections, subject to Green Belt requirements being met and appropriate measures taken should bats be found.

13/00658 (Works to Trees Covered by TPO) Land South of Nursery Lane, Kennel Wood, Ascot

T1 Willow (to rear of Robins Wood), fell

Recommendation: Referred to the Borough’s Tree Officer.

5259  PLANNING APPEALS
12/02513 32 Llanvair Drive, Ascot, SL5 9HT
A side and rear extension, loft conversion and detached garage
The appeal was dismissed in part and upheld in part.

12/02681 The White Cottage, Buckhurst Road, Ascot, SL5 7QE
Single storey side extension
The appeal will be decided on the basis of written representations, with comments to the Planning Inspectorate by 27 March.

5260  TREE PRESERVATION ORDERS
No matters were received.

5261  APPROVALS AND REFUSALS
Week ending 22 February
Application Number: 13/00048
Type: Full
Proposal: Single storey rear extension
Location: 13 Langdale Drive Ascot SL5 8TQ
Decision: Application Permitted
Parish Recommendation: No Objections

Application Number: 13/00283
Type: Non-material Amendment
Proposal: Non-material amendment to planning permission 12/00808 to amend Plot 1 by introducing living accommodation in loft space and reduce bedrooms on first floor from 4 to 3, and to replace the car port with a garage
Location: 1 – 6 Beechcroft Close Ascot
Decision: Refuse
No Parish Recommendation Required.

Week ending 1 March
Application Number: 12/03430
Type: Works To Trees Covered by TPO
Proposal: Oak T1, remove deadwood. Conifer T2, crown lift to 2.5m, branch lift to give up to 5.3m
clearance directly over the road, branch lift to give 4.5m clearance directly over the driveway.
Location: Old Mile House Kier Park Ascot SL5 7DS
Decision: Application Permitted
Parish Recommendation: Objections

 

Application Number: 12/03542

Type: Full

Proposal: Demolition of existing dwelling to allow the erection of 2 detached dwellings

Location: St Catherines Lodge St Marys Road Ascot SL5 9AY

Decision: Application Permitted

Parish Recommendation: Objections

 

Application Number: 13/00076

Type: Full

Proposal: Two storey side and rear extensions

Location: TheGarden House Titness Park London RoadSunninghill Ascot SL5 0PS

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 13/00104

Type: Full

Proposal: Maintenance and improvement to car parking adjacent football club

Location:AscotUnitedFootball Club Winkfield RoadAscotSL5 7LJ

Decision: Permitted Development

Parish Recommendation: No Objections

 

Application Number: 13/00126

Type: Full

Proposal: Single storey side and rear extension. Extend front porch and canopy. Installation of a fire and

flue.

Location: 12 Huntsmans MeadowAscotSL5 7PF

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 13/00186

Type: Works ToTreesCovered by TPO

Proposal: Fell 2 Pine trees

Location: 33 Hurstwood Ascot SL5 9SP

Decision: Refuse

Parish Recommendation: Referred to the Borough’s Tree Officer

 

Week ending 8 March

Application Number: 12/03477

Type: Full

Proposal: Construction of two detached dwellings with garages and parking following demolition of

existing house

Location: Ty-Gwyn The AvenueAscotSL5 7NB

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 13/00014

Type: Full

Proposal: Two storey rear and side extension. Single storey front extension.

Location: 30 Armitage Court Ascot SL5 9TA

Decision: Application Permitted

Parish Recommendation: Objections

 

Application Number: 13/00065

Type: Full

Proposal: Refurbishment and ground and first floor extensions to provide new kitchen and dining facilities,

and provision of temporary dining facilities whilst works are completed

Location:St Marys School St Marys RoadAscotSL5 9JF

Decision: Application Permitted

Parish Recommendation: No Objections

 
Application Number: 13/00113

Type: Full

Proposal: Two storey part single storey side and single storey rear extension

Location: 17 Dorian Drive Ascot SL5 7QL

Decision: Application Permitted

Parish Recommendation: Objections

 

Application Number: 13/00181

Type: Full

Proposal: Two storey side extension, following demolition of existing garage, with single storey rear

extension. Two storey side extension with single storey rear orangery. Front porch. Detached

double garage. 1.5m fence to the front boundary.

Location: Bywell House St Marys HillAscotSL5 9AP

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 13/00198

Type: Full

Proposal: Part refurbishment, part reconstruction of the car showroom and forecourt area. Glazed screens

to boundaries.

Location: Clover Leaf Cars Ltd Station HillAscotSL5 9EG

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 13/00417

Type: Discharge of Condition

Proposal: Details required by condition 11 (construction management plan) of planning permission

11/03164 for consent to demolish the bungalow and two storey building containing three

dwellings, and erect four detached 4 bed houses with garages, access drives and associated works

Location: The Bothy And Land Adjacent To The Bothy AndWoolaway Cottage Wells LaneAscot

Decision: Approve Discharge of Condition

No Parish Recommendation Required


5262 
DISCHARGE OF CONDITIONS AND NON MATERIAL AMENDMENTS
Discharges f Conditions

13/00512

Proposal: Details required by condition 3 (access and driveway arrangement) and 10

(construction management plan) of planning permission 12/01233 Construction of 2

detached houses following demolition of existing bungalow

Location:Cedar Lodge Bagshot RoadAscotSL5 9JL

 

13/00568

Proposal: Details required by condition 17 (tree protection) and 19 (landscaping arboriculture

method statement) of planning permission 11/03164 to demolish bungalow and two

storey building containing three dwellings, and erect four detached 4 bed houses with

garages, access drives and associated works

Location: The Bothy And Land Adjacent To The Bothy AndWoolaway Cottage Wells Lane Ascot

 

13/00625

Proposal: Details required by condition 3 (external material samples) 4 (hard surfacing samples)

5 (means of enclosure) and 17 (hard and soft landscaping works) of planning

permission 12/00455 for the erection of two blocks of 5 apartments with associated

works following demolition of existing dwellings

Location: Land At Rustlings AndKingsland London RoadAscot

 

13/00638

Proposal: Details required by condition 4 (management plan) of planning permission 12/00514

New 400m all-weather athletics track and hockey pitch with artificial lighting, fencing,

and ancillary store and a control hut; artificial lighting for existing hockey pitch; and

photovoltaic panels on the roof of the existing sports centre.

Location:St Marys School St Marys RoadAscotSL5 9JF
 Non-material Amendment

13/00550

Proposal: Non material amendment to planning permission 12/00808 to list the approved

drawings as a planning condition

Location: 1 – 6 Beechcroft CloseAscot

 

5263  OTHER BUSINESS

Councillor David Hilton raised a resident’s concern regarding the appearance of the former Little Chef, which would be discussed further at a full Council meeting.

 Councillor Peter Deason raised concerns about the compliance of planning conditions regarding the One Stop Shop in Sunninghill.  The Chairman asked him to raise the need for enforcement with Peter Comber, the Borough Councillor for Sunninghill.  He also expressed concern regarding the appropriateness of non-material amendments regarding the Beechcroft Close development.

  

There being no further business the meeting closed at 8.10pm

 

 

——————————————–

Councillor Barbara Hilton, Chairman

 

Ecological Notes for Planning Committee Meeting 19/3/13

A.            New Applications

13/00425 –BlacknestPark – Ecology Report

The Phase 1 habitat survey submitted to date is insufficient. The Phase 1 habitat survey states itself on page 1 that it does ‘not constitute a full survey for protected species to standard survey methodologies’, and therefore it is inadequate given the known presence of badgers (the survey report refers to active badger setts). A full survey for badgers needs to be submitted prior to the planning application being determined, in accordance with Natural England’s standing advice for badger protection (http://www.naturalengland.org.uk/Images/Badgers_tcm6-21692.pdf).

The following extract from Natural England’s standing advice provides advice on what a badger survey should include:

‘Surveys for badger setts can be undertaken at any time of year although the optimum time is during spring or early autumn/winter. If there are setts it should be assumed that they are active unless a survey shows that there are no signs of badger activity in the area (they may be regularly occupied main setts or irregularly occupied outlying setts). A survey should consist of looking for sett entrances, badger paths, latrines, badger hairs on fences, bushes etc, scratching posts and evidence of digging for food. Putting down sand at the entrance of setts or putting sticks in sett entrances can be useful methods of indicating whether a sett is active. Monitoring of all sett entrances should take place over an extended period and can only be used to indicate not determine badger use.(p.5 Standing Advice Species Sheet: Badgers, Natural England)

 

With respect to the mitigation required, the standing advice states the following:

  • ‘Impacts upon badgers or their setts should be avoided but where this is not possible, mitigation will be required. Please note that badger tunnels can extend to 20m from the entrance holes and are located between 0.2 and several metres deep, depending on the soil and topography. Excavation work and heavy machinery will be kept well away from where it could result in damage to the sett or disturbance to any badger occupying the sett;
  • The following mitigation should also be adhered to avoid impacts on badger setts:
    • Foraging areas for badgers should be maintained or new foraging areas created.
    • Access between setts and foraging/watering areas should be maintained or new ones created.
    • Development that isolates a badger territory by surrounding it with roads or housing should be avoided as this can often result in problems such as increased road traffic collisions and badger damage to gardens and houses.
    • If main setts need to be demolished, an artificial badger sett can be created as close to the original sett as possible, however this should only be considered as an option as a last resort as natural setts are usually favoured over artificial ones.
    • Care needs to be taken when drawing up a mitigation strategy to ensure that habitat connectivity and any links to foraging habitats are maintained.

 

In preparing the full badger survey, heed should also be given to the following guidance:

‘Badgers and development: a guide to best practice and licensing’, Natural England, Interim Guidance Document, revised 12/11.

 

13/99508 – Hunters Lodge / 1 & 2 Ascot Lodge – Now withdrawn

It is considered that an insufficient ecological assessment has been undertaken in support of this planning application. The reasons for this statement are considered in two parts.

 

A. Bats

The only form of ecological report submitted in support of this planning application is a scoping bat survey undertaken in August 2012. This scoping survey detected bat dropping in one of the lofts, though the species responsible for this is unknown. The fact that bat droppings were found indicates that bats have previously used this loft space.

The company Jacobs is the official advisor to the Council on biodiversity issues. As noted in a letter from Jacobs to the RBWM Council (in relation to the Westbrook planning application (11/00682/FULL)):

 

‘NaturalEnglandguidance states that there is not ‘a tightly defined period within which bats need to have used a structure beyond which it is no longer regarded as a bat roost. A structure can be regarded as a bat roost even if not knowingly occupied by bats for a year or two’. The building should therefore be classed as a bat roost, even if only a single bat is considered to have been present.’

 

The scoping bat survey for the Hunters Lodge planning application states the following: ‘Although evidence of small scale use in the past, no evidence of bats present could be found’. On this basis, the report, firstly, does not recommend a follow-up bat survey or, secondly, any mitigation measures for the planned destruction of this roost. However, as demonstrated by the extract from Jacobs’ letter, the loft space needs to be considered as a bat roost and further survey work (in the form of an activity survey) should be undertaken. Appropriate mitigation measures then need to be developed based on the survey outcomes.

A data search provided by Thames Valley Environmental Records Centre (TVERC) demonstrates that bats have been reported near to the site (Brown Long-Eared & Pipistrelle). In addition, the tree reports supporting the planning application indicates there are 73 trees on-site. Any trees that are to be affected by the proposed development should be surveyed for the potential presence of bat roosts.

Based on Natural England standing advice for bats and knowledge of bats in this vicinity, the following additional bat survey work is considered necessary before this planning application can be determined:

  1. 1.       A bat activity survey encompassing the existing buildings and trees;
  2. 2.       A survey of the trees that are earmarked for removal to identify the likelihood of bat roosts;
  3. 3.       Based on the results from 1) and 2), together with the scoping bat survey results, appropriate mitigation measures need to be proposed and considered.

B. A biodiversity survey

In accordance with RBWM’s pre-application guidelines, a wider biodiversity survey needs to be undertaken for this proposed development as the site is within 200m of a stream.

In addition, a data search provided by Thames Valley Environmental Records Centre (TVERC) demonstrates that, in addition to bats, the following protected species have been recorded within 200m of the site:

  • Stag beetle
  • Common lizard

Based on RBWM’s guidelines and records of protected species close to the site, a biodiversity survey needs to be completed before this planning application can be determined.

I request that RBWM’s ecological advisor, Jacobs, be asked to provide their assessment of this application.

13/00589 – 17 Holmes Close (Works to trees covered by TPO)

Recommendation:  Refer to Borough’s Tree Officer

 

13/00594 – Bellocchio House

Note that photos in Tree Survey report show that a number of trees had been felled prior to the tree survey (there were a number of stumps evident), and the garden had been stripped of all vegetation away from the boundary. 22 trees remaining on site, no TPOs.  5 further trees due for removal. Emphasise the need to check for birds nests & roosting bats.

13/00607 – 3 Spinney Close (Works to trees covered by TPO)

Recommendation:  In accordance with best practice guidance issued by the Bat Conservation Trust on bat surveys , trees scheduled for arboricultural work should be assessed for the presence of bats and for their potential to support bat roosts. Information supplied by applicant mentions the following points:

  • A stream runs along the western boundary (by T13 & T12)
  • The area around T10-T15 is heavily wooded
  • T11, T12 & T13 show signs of decay and rot-pockets.

It is considered that the T11-T13 trees could (from the information provided) exhibit a significant potential for bat roosts. In accordance with best practice (as advocated by Natural England), a bat survey of the trees should be undertaken prior to permission for this work being granted.

13/00644 – Orchard House

The house is to be significantly altered, including the removal of the roof void. The site is within 30m of a stream and right next to a woodland. The details provided of the current build are brief but the drawings indicate that there may be areas of weather-boarding that are to be removed.

The age of the property is not known.

The Association of Local Government Ecologists in their ‘Validation of Planning Applications’ guidance document (as prepared in collaboration with Defra and Natural England), recommend that bat surveys will be required for the following types of development:

            ‘Proposed development which includes the modification conversion, demolition or removal of buildings and structures (especially roof voids) involving the following:

 

  • all buildings with weather boarding and/or hanging tiles that are within 200m of woodland and/or water;
  • pre-1960 detached buildings and structures within 200m of woodland and/or water.

 

Therefore, if the building is pre-1960s or has any areas of weather-boarding, a bat survey should be undertaken.

 

Lise Andreassen

Voluntary Bio-Diversity Adviser