Minutes of a meeting of the Planning Committee held at the Ascot Day Centre, Bagshot Road, Sunninghill, on
Tuesday 26 February 2013 commencing at 6.30pm.

Members Present: Councillors B Hilton (Chairman), C Lester (Vice-Chairman), R Ellison, J Naylor, B Story, J Yong

In attendance: Elizabeth Yates, Clerk to the Council, Peter Standley (SPAE) and Lise Andreassen, Bio-Diversity Adviser

The Committee meeting began with a presentation from the Neighbourhood Plan Steering Group on the Options Results to which all Parish Councillor had been invited.  The presentation was well received and informed the committee of the responses of just over 500 residents regarding specific development issues and the timescales involved within the Neighbourhood Planning process.  The committee were informed of a further meeting to be held jointly with Sunningdale Parish Council and the Neighbourhood Plan team on Thursday 7 March, at 7.00pm, in the WI building in Sunningdale, to consider the first draft of the Neighbourhood Plan.

5238  TO NOTE APOLOGIES FOR ABSENCE
Councillors Peter Deason, Margaret Duffield and David Hilton.

5239  MINUTES
The minutes of the meeting held on 5 February 2013 were approved as a correct record and signed as such.

5240  DECLARATIONS OF INTEREST
The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct. None were given.

5241  PLANNING APPLICATIONS

 

Application No.
Location and Description
13/00114 (Full)
Oakfield Farm, Wells Lane, Ascot, SL5 7DY

Retention of two steel containers (stacked)
Recommendation: Objections as the committee considered the steel containers to be an inappropriate use of green belt. They requested that if the Borough were minded to approve the application it was done so on a temporary basis of 12 months and then reviewed again.

13/00141 (Full) Sunninghill Post Office, Kings Road, Sunninghill, Ascot SL5 9AA
Installation of an ATM machine
Recommendation: No Objections.
13/00142 (Advertisement) Sunninghill Post Office, Kings Road, Sunninghill, Ascot SL5 9AA
Consent to display one internally illuminated advertising sign on ATM machine
Recommendation: No Objections.
13/00157 (TPO) The Belfry, Monks Walk, Ascot, SL5 9AZ
Reduce length of lower lateral branches of a Beech tree by 2-3 metres
Recommendation: Referred to the Borough’s Tree Officer.
13/00181 (Full) Bywell House, St Marys Hill, Ascot, SL5 9AP
Two storey side extension, following demolition of existing garage, with single storey rear extension. Two storey side extension with single storey rear orangery. Front porch. Detached double garage. 1.5m fence to the front boundary.
Recommendation: No Objections.
13/00186 (Works to Trees Covered in Conservation Area) 33 Hurstwood, Ascot, SL5 9SP
Fell 2 pine trees
Recommendation: Referred to the Borough’s Tree Officer, with a condition that the trees be replaced if the application was approved.
13/00191 (Full) Manor Steps, London Road, Ascot, SL5 7EG
Construction of a replacement detached house with 3-car garage (amendments to
permission 11/00348)
Recommendation: No Objections.
13/00198 (Full) Clover Leaf Cars Ltd, Station Hill, Ascot, SL5 9EG
Part refurbishment, part reconstruction of the car showroom and forecourt area.  Glazed screen to boundary
Recommendation: No Objections.
13/00199 (Full) Little Queens Beeches, London Road, Ascot, SL5 7EQ
Single storey rear side/ extension, additional parking area and rear terrace
Recommendation: No Objections.
13/00207 (Full) St Michaels CE Primary School, School Road, Ascot, SL5 7AD
Erection of a shelter and a cycle rack
Recommendation: No Objections.
13/00219 (Certificate of Lawful Use) Annex 1, Blacknest Gate Road, Sunninghill, Ascot, SL5 0PT
Certificate of Lawfulness to determine whether the existing use of the Annex as a separate residential dwelling is lawful
No Recommendation Required.
13/00240 (Full) 5 Hilltop Close, Ascot, SL5 7QT
Single storey and part two storey rear extension
Recommendation: No Objections.
13/00262 (Full) 5 Kinross Avenue, Ascot, SL5 9EP
Erect a rear conservatory
Recommendation: No Objections.
13/00272 (Full) 97 New Road, Ascot, SL5 8PZ
Two storey part single storey rear extension and a single detached garage
Recommendation: No Objections.
13/00273 (Full) Bramley Cottage, Burleigh Road, Ascot, SL5 7LE
Construction of a detached dwelling, following demolition of existing including new entrance gates and piers
Recommendation: The committee recommended approval of the application as it was strongly preferred to the extant planning permission granted for the site and considered to have met the previous grounds for refusal regarding application 12/02355.  The committee requested that should the Borough be minded to refuse the application it be called in to the Development Control Panel due to the sensitive nature of the site because of adjacent development. 
13/00274 (Full) Lynton Lodge, Coronation Road, Ascot, SL5 9HG
Construction of 3 detached dwellings, Plot One with an integral double garage and Plots Two and Three with detached double garages, following demolition of existing. New access from Coronation Road and Friary Road
Recommendation: Objections.  Concerns regarding access and highway issues were raised.  The committee requested that a bio-diversity survey be carried out prior to determination because of the age of the property.

 

 

13/00275 (Works To Trees Covered by TPO) 51 Hurstwood, Ascot, SL5 9SP
Reduce one Oak tree in rear garden by 30%
Recommendation: Referred to the Borough’s Tree Officer.
13/00276 (Works to Trees Covered by TPO) 49 Hurstwood Ascot, SL5 9SP
Reduce two Oak trees in rear garden by 30%
Recommendation: Referred to the Borough’s Tree Officer.
13/00300 (Full) Dial House, Kings Road, Sunninghill, Ascot, SL5 0AG
Construction of two detached houses and garages with access drive and gates following demolition of existing dwelling
Recommendation: Objections due to the terracing effect that would be created from the south as the development was considered to be cramped. It would also harden the edge of the green belt and would result in tree loss.
13/00324 (Full) Land adjacent Coach House, Wells Lane, Ascot, SL5 7DY
Construction of a 4 bedroom detached house with garage and associated parking
Recommendation: Objections. The committee considered the building proposed was still too large for the site to ensure that there would not be pressure for tree loss at some time in the future.
13/00332 (Full) Bar Billiards Ltd, Heath Works, Winkfield Road, Ascot, SL5 7EX
Construction of a 3 dwellings (one detached and a pair of semi-detached) following demolition of existing buildings
Recommendation: Objections.  The committee considered the application to be an overdevelopment of the site, with potential harm to the amenity of Oakdene and 1 and 2 Durning Place.
13/00339 (Full) Waterside, 4 Keir Park, Ascot, SL5 7DS
Two storey front extension and front entrance patio with balcony over. Two storey side extension and front bay window, following demolition of existing attached garage and first floor annexe.  Single storey rear extension with balcony over. Loft conversion with front and rear dormers, including raising the height of the main roof.  Front entrance gates and enlarged crossover. Detached double garage with accommodation on first floor.
Recommendation: No Objections, subject to a bio-diversity survey as the adjacent lake might contain great crested newts.
13/00343 (Full) 73 Bouldish Farm Road, Ascot, SL5 9EW
Single storey rear extension following demolition of existing outhouse and enlarging a front window, (amendment to permission 12/01336)
Recommendation: No Objections.
13/00390 (Variation) Wine Rack, 55 High Street, Ascot, SL5 7HP
Change of use from wine shop (A1) to mixed usage, retail (A1), café (A3) and wine/cocktail bar (A4), including new shop front as approved under planning permission 12/02359 without complying with condition 3 (opening hours) so the condition is removed and the hours controlled by licensing
Recommendation: Objections.  The committee considered that condition 3 should not be removed and that the stated opening hours should apply.
13/00391 (Variation) Wine Rack, 55 High Street, Ascot, SL5 7HP
Change of use from wine shop (A1) to mixed usage, retail (A1), café (A3) and wine/cocktail bar (A4), including new shop front as approved under planning permission 12/02359 without complying with condition 3 of that permission to alter opening hours up until 3.00am for seven days a week within 30 minutes drinking up time
Recommendation: Objections.  The committee considered that the set condition 3 should remain in place as it would set a dangerous precedent and potential anti social behaviour.
13/00392 (Full) Land at St Cloud and Glebelands, Brockenhurst Road, Ascot
Proposed construction of 3 detached dwellings following demolition of 2 semi-detached dwellings
Recommendation: The committee supported the Borough’s opinion as stated at the Development Control Panel and asked why no bio-diversity report had been obtained prior to determination.
13/00401 (Full) South Ascot Village School, All Souls Road, Ascot, SL5 9EA
Construction of an extension to form an additional classroom.  New door and window to existing classroom
Recommendation: No Objections, subject to Green Belt requirements being met.
13/00412 (Full) 9 and Industrial Unit at 8 Heath Villas, Queens Place, Ascot, SL5 7JD
Retain existing townhouse and alter, extend part of roof and convert the remaining office accommodation into 3 townhouses
Recommendation: No Objections, subject to the screening of the proposed balconies, although concerns were raised about the potential parking problems.
13/00427 (Variation) Wine Rack, 55 High Street, Ascot, SL5 7HP
Change of use from wine shop (A1) to mixed usage, retail (A1), café (A3) and wine/cocktail bar (A4), including new shop front as approved under planning permission 12/02359 without complying with condition 4 of that permission (floor space use) so that the ground floor can be used as a bar outside of daytime shopping hours
Recommendation: Objections.  The committee considered that the restriction of retail (A1) should apply and that Condition 4 relating to the previous application 12/02359, should continue so that the scheme did not harm the viability of Ascot High Street (policy ASC1 and S1).

5242  PLANNING APPEALS
No matters were received.

5243  TREE PRESERVATION ORDERS

TPO 003/2013 re Fairacre, Ravensdale Road, Ascot and Brindle, 3 Whynstones Road, Ascot

5244  APPROVALS AND REFUSALS         

Week ending 1 February 2013


Application Number:
12/01732

Type: Full

Proposal: Construction of 12 flats, with basement parking and cycle store, detached refuse store, new

entrance gates, landscaping and additional parking, following demolition of existing dwelling.

Location: Ascot Corner Wells Lane Ascot SL5 7DY

Decision: Application Permitted

Parish Recommendation: Objections

 

Application Number: 12/03514

Type: Full

Proposal: Construction of a detached dwelling and detached 4 bay garage with accommodation over

including front entrance gates, following demolition of existing

Location: Oakwood Lodge Bagshot Road Ascot SL5 9JP

Decision: Application Permitted

Parish Recommendation: No Objections

 

Application Number: 13/00127

Type: Cert of Lawfulness of Proposed Dev

Proposal: Certificate of lawfulness to determine whether a proposed loft conversion with 2 dormer

windows and 3 roof lights is lawful

Location: 131 New Road Ascot SL5 8QA

Decision: Permitted Development

No Parish Recommendation Required.

  

 Week ending 8 February 2013

 Application Number: 12/02992

Type: Full

Proposal: Construction of three detached dwellings, following demolition of existing semi-detached

dwellings

Location: Land At St Cloud And Glebelands Brockenhurst Road Ascot

Decision Type: Committee Decision

Decision: Refuse

Parish Recommendation: No Objections

 

Application Number: 12/03124

Type: Full

Proposal: Redevelopment to provide a building comprising 12 apartments with basement parking and

caretakers accommodation following demolition of existing hotel

Location: Brockenhurst Hotel Brockenhurst Road Ascot SL5 9HA

Decision: Refuse

Parish Recommendation: Objections.

 

Application Number: 12/03458

Type: Discharge of Condition

Proposal: Details required by condition 5 (levels) of planning permission 11/01432 subsequently varied by

planning permission 12/01265 for redevelopment of site to provide 14 dwellings, formation of

vehicle access points and associated works.

Location: Abba Warehouse Ltd Gibbs House 68 Kennel Ride Ascot SL5 7NT

Decision: Approve Discharge of Condition

No Parish Recommendation Required.

 

Application Number: 12/03459

Type: Discharge of Condition

Proposal: Details required by condition 6 (hard and soft landscape works) of planning permission

11/01432 subsequently varied by planning permission 12/01265 for redevelopment of site to

provide 14 dwellings, formation of vehicle access points and associated works

Location: Abba Warehouse Ltd Gibbs House 68 Kennel Ride Ascot SL5 7NT

Decision: Refuse

No Parish Recommendation Required.

 

Application Number: 12/03460

Type: Discharge of Condition

Proposal: Details required by condition 7 (planning for an ageing population) of planning permission

11/01432 subsequently varied by planning permission 12/01265 for redevelopment of site to

provide 14 dwellings, formation of vehicle access points and associated works

Location: Abba Warehouse Ltd Gibbs House 68 Kennel Ride Ascot SL5 7NT

Decision: Approve Discharge of Condition

Date of Decision: 1 February 2013

No Parish Recommendation Required.

 

Application Number: 12/03463

Type: Discharge of Condition

Proposal: Details required by condition 14 (turning space) of planning permission 11/01432 subsequently

varied by planning permission 12/01265 for redevelopment of site to provide 14 dwellings,

formation of vehicle access points and associated works.

Location: Abba Warehouse Ltd Gibbs House 68 Kennel Ride Ascot SL5 7NT

Decision: Approve Discharge of Condition

No Parish Recommendation Required.

 

Application Number: 12/03440

Type: Full

Proposal: Two storey, part single storey side/rear extension

Location: 7 Course Road Ascot SL5 7HQ

Decision: Application Permitted

Parish Recommendation: No Objections.

Application Number: 12/03466

Type: Full

Proposal: Erection of 4 dwellings with access from Ravensdale Road, following demolition of the existing

building

Location: Fairacre Ravensdale Road Ascot SL5 9HJ

Decision: Application Withdrawn

Parish Recommendation: Objections.

 

Application Number: 12/03484

Type: Full

Proposal: Construction of a replacement detached house (amendment to permission 10/01838)

Location: 7 Silwood Close Ascot SL5 7DX

Decision: Application Permitted

Parish Recommendation: No Objections.

 

Application Number: 12/03517

Type: Discharge of Condition

Proposal: Details required by conditions 2 (samples of materials) and 8 (landscaping works) of planning

permission 12/02790 Construction of a detached dwelling with integral double garage, with

accommodation over and new entrance gates, following demolition of existing.

Location: Windrush Hancocks Mount Ascot SL5 9PQ

Decision: Approve Discharge of Condition

No Parish Recommendation Required.

 

Application Number: 12/03528

Type: Full

Proposal: Single storey rear extension

Location: 3 Vicarage Gardens Ascot SL5 9DX

Decision: Application Permitted

Parish Recommendation: No Objections.

 

Application Number: 13/00279

Type: Discharge of Condition

Proposal: Details required by conditions 2 (samples of materials) and 7 (composting) of planning

permission 12/03514 Construction of a detached dwelling and detached 4 bay garage with

accommodation over including front entrance gates, following demolition of existing

Location: Oakwood Lodge Bagshot Road Ascot SL5 9JP

Decision: Approve Discharge of Condition

No Parish Recommendation Required.

 

Week ending 15 February

Application Number:  12/03193
Type: Full
Proposal: Part two storey part first floor side and rear extension
Location: 17 Murray Court Ascot SL5 9BP
Decision: Application Permitted
Parish Recommendation: No Objections

Application Number:  12/03283
Type: Full
Proposal: Retention of acoustic enclosure surrounding waste sorting area (retrospective)
Location: Recycle Recycle Ltd Oakfield Farm Wells Lane Ascot SL5 7DY
Decision: Application Withdrawn
Parish Recommendation: Concerns

Application Number:  12/03464
Type: Full
Proposal: Lower ground and ground floor rear extension. Amendment to permission 12/00705/FULL
Location: 24 Lower Village Road Ascot SL5 7AU
Decision: Application Withdrawn
Parish Recommendation: No Objections

 

 

Application Number:  12/03471
Type: Full
Proposal: Construction of a five dwelling apartment building with associated garaging parking amenities following demolition of existing dwelling
Location: Four Seasons Bagshot Road Ascot SL5 9JL
Decision: Refuse
Parish Recommendation: Objections

Application Number:  13/00028
Type: Full
Proposal: Construction of a detached dwelling with integral double garage and rooms in the roof space, following demolition of existing.  Amendments to approval 12/02503. (Part retrospective)
Location: Silverwood Whynstones Road Ascot SL5 9HW
Decision: Application Permitted
Parish Recommendation: No Objections

Application Number:  13/00033
Type: Full
Proposal: Two storey side extension, first floor rear extension and a replacement conservatory
Location: Mare’s Nest 91 Cheapside Road Ascot SL5 7QG
Decision: Application Permitted
Parish Recommendation: No Objections

5245  DISCHARGE OF CONDITIONS AND NON MATERIAL AMENDMENTS

13/00371
Type: Discharge of Condition
Proposal: Details required by condition 11 (disposal of excess soil and drainage) of planning permission 12/00514 New 400m all-weather athletics track and hockey pitch with artificial lighting, fencing, and ancillary store and a control hut; artificial lighting for existing hockey pitch; and photovoltaic panels on the roof of the existing sports centre.
Location: St Marys School St Marys Road Ascot SL5 9JF

 

13/00283

Type: Non-material Amendment

Proposal: Non material amendment to planning permission 12/00808 to amend Plot 1 by introducing living accommodation in loft space and reduce bedrooms on first floor from 4 to 3. Replace car port with a garage

Location: 1 – 6 Beechcroft Close Ascot

 

5246  OTHER BUSINESS

Peter Standley raised a concern about the loss of older properties.

Councillor Barbara Story raised concerns about possible confusion within the Borough’s Local Plan consultation regarding the use of the former Clover Leaf garage.

 There being no further business, the meeting closed at 8.20pm.

 

  ——————————————–

Councillor Barbara Hilton, Chairman

 

Ecological Appendix for Planning Committee Meeting  26/02/2013
A.            New Applications

13/00157 – The Belfry (Works to trees covered by TPO)

Recommendation:  Refer to Borough’s Tree Officer

13/00186 – 33 Hurstwood (Works to trees covered in Conservation Area)

Recommendation:  Refer to Borough’s Tree Officer. Require replanting if permission is given.

13/00274 – Lynton Lodge

A pre-1960s house will be demolished. According to RBWM’s guidelines, a biodiversity survey is therefore required, but none has been submitted. 1 dwelling is to be replaced by 3: BBOWT object as there has been no mention on the potential impact on the Thames Basin SPA or mitigation measures (w.r.t. SANG and SAMM). Natural England have not objected as they have assumed the development is meeting the RBWM Avoidance & Mitigation Strategy.

Recommendations:  

  • ·         A biodiversity survey should be undertaken as, under RBWM’s guidelines, this is required where an application involves the demolition of a detached dwelling built prior to 1960;
  • ·         A bat survey should also be undertaken. It is considered that there is a reasonable likelihood of bats being found on the site, as determined using the Validation Triggerlist (produced by the Association of Local Government Ecologists). This identifies pre-1960 detached buildings within 200m of woodland as a sensitive location. There are numerous trees in the area, particularly immediately to the east of the site on the neighbouring property.
  • ·         Information on mitigation measures relating to potential impact on the Thames Basin SPA should be given (w.r.t. SANG/SAMM).

13/00275 – 51 Hurstwood (Works to trees covered by TPO)

Recommendation:  Refer to Borough’s Tree Officer

13/00276 – 49 Hurstwood (Works to trees covered by TPO)

Recommendation:  Refer to Borough’s Tree Officer

13/00300 – Dial House, Kings Road

A walk-over site survey has been conducted and evidence of brown long-eared bats in the roof space was found.  The report states that: ‘The number of droppings recorded would indicate bats (and possibly an individual bat) may use the building on an occasional basis and that it is not an important established roost (such as a maternity roost). However, this would need to be confirmed with further survey work at an appropriate time of year.’

Given the age and location of the property and evidence of use of the site by bats in the initial survey, best practice guidelines recommend that a further bat survey is undertaken at an appropriate time of year in the form of an emergence and/or re-entry survey. This will need to be undertaken before planning permission is given.

 Recommendations:

  • ·         Undertake a further bat survey at an appropriate time of year in the form of an emergence and/or re-entry survey.

Recommendations arising from the initial and further surveys will need to form part of planning conditions for the site should planning permission be granted. The recommendations from the initial report are as follows:

  • ·         ’Install a series of bat boxes on suitable mature trees to be retained and/or bat tubes incorporated into the new build, all of which should be positioned in accordance with best practice;
  • ·         Where new planting is scheduled then species of value to bats should be used;
  • ·         The retention of the established boundary vegetation will maintain any foraging habitat currently utilised by bats;
  • ·         As the site is in an area of low density housing, any new lighting required should be designed to minimise light spillage and pollution and not directed onto any bat boxes/tubes installed;
  • ·         In order to protect the established vegetation to be retained, suitable fencing may be required at certain locations to reduce the possibility of any damage that could be caused during the works. To minimise accidental damage, any overhanging branches should be pruned back to suitable live growth points. All works should be undertaken by a suitably qualified and experienced specialist contractor and should conform to current industry best practice i.e. BS 3998: 1989 ‘Recommendations for Tree Work’.
  • ·         It should be noted that all species of wild bird and their nests are protected under the Wildlife and Countryside Act, 1981, therefore in order to avoid contravention of current legislation any site works likely to affect potential bird nesting habitat should be timed to avoid the main bird nesting season which in general runs from March to August. If this is not possible, a check should be carried out prior to works to ensure there are no active nests present.
  • ·         A series of bird boxes could be installed on some of the established vegetation to be retained or incorporated into the new build to provide enhanced.’

13/00339 – Waterside, 4 Keir Park

 

This application is incomplete as it does not contain a consideration of the impact that the proposed works may have on the biodiversity of the area. The site is located very close to a medium-sized pond. As such, the site falls under two categories for which protected species surveys are required, as detailed by the Association of Local Government Ecologists’ guidance (refer to the ‘Validation of Planning Applications’ document).  

Category: Minor proposals within 100m of a pond

Requirement for Protected Species Survey: Required for Great Crested Newt

 

Category: Proposals affecting or within 200m of rivers, streams, canals, lakes, or other aquatic

habitats

Requirement for Protected Species Survey: Various surveys required including that for bats, breeding birds and amphibians

 Before any planning permission is given, the various protected species surveys should be undertaken.

 

13/00393 – St Clouds and Glebelands

 

As outlined by Jacobs, the initial bat inspection survey was undertaken outside the optimum time of year. Although the results showed no presence of bats, given the characteristics and location of the buildings to be demolished, following best practice would entail undertaking a further bat survey covering evening emergence and/or dawn re-entry surveys before any planning permission is given.

 

In accordance with RBWM guidelines, a wider biodiversity survey should be undertaken as the development site is within 200m of a stream (as located within the adjoining Local Wildlife Site). The bat survey undertaken (included within the previous application 12/02992)makes a brief reference to other species, and states that any investigation into the presence of amphibians and reptiles, for example, is not required as there is no watercourse present. This statement is incorrect – there is a watercourse nearby within the adjacent woodland. The brief reference to species other than bats within the bat survey submitted does not constitute a biodiversity survey.

 Recommendations:

 Before any planning permission is given, the following actions should be completed:

  •  ·         Undertake a further bat survey at an appropriate time of year covering evening emergence and/or dawn re-entry activity, in line with best practice guidelines.
  • ·         Undertake a wider biodiversity survey as, under RBWM’s guidelines, this is required where an application involves development within 200m of a stream.

L.ise Andreassen
(Voluntary Bio-Diversity Officer)