A meeting of Sunninghill & Ascot Parish Council will be held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday 18 September 2012 at 7.00pm, at which your attendance is requested.

To Members: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison,
D Hilton, S Jones, C Lester, S Humphrey, A Nehra, L Roberts, A Sharpe, B Story, M Turton.

To: Other Members of the Borough Council for information and Outside Bodies

                                  AGENDA

1 TO NOTE APOLOGIES FOR ABSENCE

2  DECLARATIONS OF INTEREST
To receive any Declarations of Interest in accordance with the adopted Code of Conduct.

3  MINUTES
To approve the Minutes of the Annual Council Meeting held on 7 August 2012.

4  FORMAL ANNOUNCEMENTS
To receive any announcements which the Chairman considers should be made at this meeting.

5  PUBLIC ADJOURNMENT
The meeting will be adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council about matters of local concern.

6  PRESENTATION OF COMMITTEE MINUTES
Planning Committee of 21 August and 11 September presented by Councillor B Hilton.    
Leisure & Cultural Committee of 4 September presented by Councillor R Ellison.
Victorian Street Fayre Committee of 22 August presented by Councillor B Hilton.

7  FINANCIAL REPORTS – Months 4
The Clerk will report on the accounts for July 2012.

8.  THE CO-OPTION OF A PARISH COUNCILLOR
The Clerk will update the committee following the resignation of Councillor D Whittall.

9.  ALLENS FIELD AND SECTION 106 FUNDING
The Chairman will report on the management of Allens Field and the impact on the Parish Council.

10. THE GROUNDSMAN’S STORAGE UNIT
The Chairman will report on options.

11.  THE SKATE AREA AT VICTORY FIELD
To approve the Leisure Committee recommendation for the improvement of the skate area at Victory Field. 

12.  ITEMS RAISED AND ACTIONED WITH THE BOROUGH
The Clerk will report on matters raised with the Borough.

13. ANY OTHER BUSINESS
Any item which is relevant but requires no decision.

Elizabeth YatesClerk to the Council – 11 September 2012