The Courtyard (Ascot Racecourse)
High Street, Ascot, Berkshire SL5 7JF
Tel: 01344 630141 Fax: 01344 630139
Email: sunninghill.ascot.parish.council@rbwm.gov.uk
Website: www.sunninghillandascotparishcouncil.org
A meeting of Sunninghill & Ascot Parish Council will be held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday, 15 May 2012 at 6.30pm, at which your attendance is requested.
TO: Members: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, R Ellison, D Hilton, S Jones, C Lester, S Humphrey, A Nehra, L Roberts, A Sharpe, B Story, M Turton, D Whittall.
TO: Other Members of the Borough Council for information.
Outside Bodies
Elizabeth Yates, Clerk to the Council
ANNUAL COUNCIL AGENDA
1 APPOINTMENT OF CHAIRMAN OF THE COUNCIL
The Clerk will ask Jeffrey Yong, as the existing Chairman, to take this item.
2 DECLARATIONS OF INTEREST
To receive any Declarations of Interest in accordance with the adopted Code of Conduct.
3 MINUTES
To approve the Minutes of the Council Meeting held on 27 March 2012.
4 APPOINTMENT OF CHAIRMAN OF THE COUNCIL
To elect the Chairman of the Council and receive the Chairman’s declaration of acceptance of office.
5 APPOINTMENT OF COMMITTEE(S) CHAIRMAN & VICE- CHAIRMAN
To elect the Chairman and Vice Chairman of the Parish Council’s committees: the Planning Committee, the Leisure and Cultural Committee and the Finance and Personnel Committees.
To receive the appointees declaration of acceptance of office.
6 APPOINTMENT OF COMMITTEE MEMBERS
To appoint members to the Parish Council Committees.
7 APPROVAL OF STANDING ORDERS AND FINANCIAL REGULATIONS FOR THE YEAR 2012/2013
To approve the Standing Orders and Financial Regulations.
8 APPROVAL OF MEETINGS SCHEDULE
To approve the schedule of meetings for 2012/13.
9 FORMAL ANNOUNCEMENTS
To receive any announcements which the Chairman considers should be made at this meeting.
10 PUBLIC ADJOURNMENT
The meeting will be adjourned for a maximum of 15 minutes to allow Members of the Public, if present, to address the Council
about matters of local concern.
11 PRESENTATION OF COMMITTEE MINUTES
Finance and Personnel Committee of 2 April, presented by Councillor J Yong
Planning Committee of 17 April and 8 May presented by Councillor B Hilton
Leisure & Cultural Committee of 24 April presented by Councillor R Ellison
Victorian Street Fayre Committee of 16 April presented by Councillor B Hilton
12 FINANCE:
a) Financial Statements for the Year ended 31 March 2012.
Council is asked to consider the Financial Statements and, if thought fit, approve them for signature by the Chairman and the Clerk.
b) Financial Reports
Approval is sought for Month 12 (March 2012).
c) Deposits
Approval is sought for the re-investment of the Parish Council’s mature deposit.
13 INSURANCE
To review the Parish Council’s insurance contract.
14 CEMETERY ARRANGEMENTS
To consider the use of a contractor to undertake grave digging, levelling and re-seeding at the cemetery.
15 ITEMS RAISED AND ACTIONED WITH THE BOROUGH
The Clerk will report on matters raised including the Olympic Torch and Section 106 Funding.
16 SOUTH ASCOT RECREATION GROUND
To seek approval for the Finance and Personnel Committee to be given delegated authority to action matters arising from the residents meeting.
17 ANY OTHER BUSINESS
Any item which is relevant but requires no decision.
Elizabeth Yates
Clerk to the Council
8 May 2012
Please note that this committee will be followed by a meeting of the Diamond Jubilee Sub-Committee, to start at 7.45pm.