SUNNINGHILL & ASCOT PARISH COUNCIL
The Courtyard (Ascot Racecourse)
High Street
ASCOT
Berkshire SL5 7JF
Tel: 01344 630141 Fax: 01344 630139 email:sunninghill.ascot.parish.council@rbwm.gov.uk

Minutes of a meeting of Sunninghill & Ascot Parish Council held at the Ascot Day Centre, Bagshot Road, Sunninghill, Ascot on Tuesday 21 February 2012 at 7pm.

Members Present: Councillors J Yong (Chairman), B Hilton (Vice-Chairman), P Deason, M Duffield, D Hilton,  S Humphrey, C Lester, L Roberts, A Sharpe, B Story, M Turton, D Whittall

In attendance:Elizabeth Yates, Clerk to the Council

3509  TO NOTE APOLOGIES FOR ABSENCE

Councillors Peter Deason, Robert Ellison, Shirley Jones and Ajay Nehra.

3510  DECLARATIONS OF INTEREST
The Chairman asked to receive any Declarations of Interest in accordance with the adopted Code of Conduct. None were given.

 3511  MINUTES
The Minutes of the Council Meeting held on 10 January 2012 were approved as a correct record and signed as such.

3512  FORMAL ANNOUNCEMENTS
No formal announcements were made by the Chairman.

3513  PUBLIC ADJOURNMENT
The meeting was not adjourned for a maximum of 15 minutes to allow members of the public to address the Council about matters of local concern as no members of the public were present. 

3514  PRESENTATION OF COMMITTEE MINUTES
The Planning Committee minutes of  24 January and 14 February were presented by Councillor Barbara Hilton.

The Leisure Committee minutes of 31 January were presented by CouncillorAllison Sharpe.  

3515  FINANCE REPORT FOR JANUARY 2012
The reports on the accounts for Month 10 were considered.  The Clerk informed the committee that election expenses for the non-contested Parish Council elections in May 2011 had been incurred and that emergency tree works at Victory Field had been arranged.  CouncillorChristine Lesterasked when the budget and approach to hanging baskets was to be approved and the Clerk replied that the matter was to be discussed in detail at the next Leisure Committee, to be held on 13 March. 

No significant matters of concern were raised regarding the accounts.

3516 THE NEIGHBOURHOOD PLAN AND LOCAL PLAN CONSULTATION
Councillor Barbara Hilton provided and update on the working of the Neighbourhood Plan Steering Group.  She read out the main tenants of the draft Vision Statement that was to form the basis of the second stage of the consultation process with Parishioners; who were to be sent a questionnaire on this by the end of March.  She informed the meeting that an additional Council meeting had been arranged for 6 March so that the Neighbourhood Plan Steering Group could present the draft Vision Statement to the Parish Council for their consideration and endorsement.

Councillor David Hilton informed the committee that he had attended a meeting of the Steering Group on 20 February to explain the Borough’s Local Plan Consultation and how this aligned with the Neighbourhood Plan.  He urged individual Parish Councillors to respond to the Borough’s Consultation.

CouncillorAllison Sharpeinformed the committee that she and a number of other Parish Councillors had attended a previous Steering Group meeting where the draft Vision Statement had been discussed. She requested that the Parish Council ensured it had an active involvement with the Neighbour Planning process.

3517 FIRE BRIGADE TRUST
Councillor David Hilton gave an update on the purpose of the Fire Brigade Trust and his role within it as Treasurer and Secretary. He informed the committee that a vacancy for the Parish Council’s representative Trustee on the Fire Brigade Trust had arisen and that he was seeking nomination for this position.  The Parish Council unanimously approved his nomination. 

3518  THE PARISH LOGO
The amended logo was approved and Councillor Michelle Turton agreed to design the Council’s stationery accordingly.

3519  ITEMS RAISED AND ACTIONED
The Clerk reported on matters raised with the Borough (RBWM).  A meeting with the Head of Streetcare and the Parish Council’s Chairman and Vice-Chairman had been arranged for 27 February to consider the schedule of works contained within the Borough’s contract; the Tree Department had been involved regarding the emergency tree works at Victory Field and had suggested an approach to tree management and the potential for the delegation of planning decisions to the Parish Council had been discussed with the Leader of the Council.  The Borough’s Head of Planning had been invited by the Clerk to the additional Council meeting on 6 March to discuss this further and the potential delegation of some S106 powers to Local Councils.

The Clerk reported on additional requests for grit bins from residents and was asked to find out the criteria used by the Borough for determining such provision. 

3520  OTHER BUSINESS
Councillor Barbara Story informed the committee about the Parish Conference which had been held on 20 February, during which the Localism Bill, a successful Community Orchard in Bisham Parish and the concept of a Local Leader for the Olympic Games and the route of the Olympic Torch were discussed. 

She went on the provide an update from the latest Cordes Hall Management Committee meeting, where the role of the Church, the use of the Hall by community groups and the Quince Players and the possibility of improving the layout of the Hall were discussed.

There being no further business, the meeting closed at 7.50pm.

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Councillor Jeffrey Yong, Chairman